VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Advent Christian Childcare Center
8079 Studley Road
Mechanicsville, VA 23116
(804) 746-0279

Current Inspector: Heather Dapper (804) 625-2304

Inspection Date: Dec. 18, 2023

Complaint Related: Yes

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-770 Background Checks (8VAC20-770) 63.2 Child Abuse & Neglect

Technical Assistance:

n/a

Comments:

The licensing inspector conducted an unannounced complaint inspection in response to a complaint that was received by the licensing department on November 6, 2023, regarding allegations of staffing and supervision. The inspection was initiated on December 18, 2023, and completed on February 16, 2023. On December 18, 2023, the inspector was on site from 9:15 AM to 1:25 PM. Interviews with staff were completed, observations were made in the center, and documentation was reviewed. The preponderance of the evidence gathered during the investigation supports the allegation; therefore, the complaint is determined to be valid. Any violation(s) not related to the complaint but identified during the investigation can also be found on the violation notice. Please complete the plan of correction and the date to be corrected for each violation listed on the violation notice and return it to the department within 5 business days from receipt. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s); 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names, list staff by positions only. Heather Dapper Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone # (804) 625-2304 heather.dapper@doe.virginia.gov

Violations:

Standard #:	22.1-289.035-A
Complaint related:	No
Description:	Based on a review of staff records, the center did not ensure that staff had the required repeat background checks every 5 years. Evidence: 1. The record for staff #1 contained a fingerprint based criminal history record information check dated 9/12/18 and 10/04/23. 2. The record for staff #1 contained central registry results dated 10/09/17 and 12/23/22.
Plan of Correction:	We have gone through and updated the exact date of when their Tuberculosis Screening and Background Checks are due. We will make sure that they get this done prior to the date it is due to make sure everything is completed on time. We have a checklist of all employees' dates posted.
Standard #:	8VAC20-780-160-C
Complaint related:	No
Description:	Based on a review of staff records, the center did not ensure that subsequent communicable tuberculosis (TB) screenings were conducted at least every two years from the date of the initial screening. Evidence: 1. The record for staff #1 had TB screenings dated 11/23/21 and 11/30/23. 2. The record for staff #3 had TB screenings dated 02/18/20 and 02/28/22. 3. The record for staff #5 had TB screenings dated 9/12/20 and 9/28/22. 4. The record for staff #6 had TB screenings dated 12/18/20 and 12/30/22.
Plan of Correction:	We have gone through and updated the exact date of when their Tuberculosis Screening and Background Checks are due. We will make sure that they get this done prior to the date it is due to make sure everything is completed on time. We have a checklist of all employees' dates posted.
Standard #:	8VAC20-780-40-E
Complaint related:	Yes
Description:	Based on review of documentation, the licensee failed to ensure operational responsibilities that the center's activities, services, and facilities are maintained in compliance with the center's own policies and procedures that are required by the standards. Evidence: 1. The center's playground policy states: Teachers open doors and gates. If gate is closed children are not to enter that gated area. A teacher must be present in the gated area in order for that area to be accessible to children. Proper licensing ratios must apply while the playground is in use. 2. Child A (4 years old) and child B (4 years old) were unsupervised on the playground, staff responsible for supervising child A and child B were unaware the children were on the playground.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-A
Complaint related:	Yes
Description:	Based on interviews and documentation, the care, protection, and guidance of two children were not ensured by supervising staff. Evidence: 1. On November 2, 2023, at approximately 12:50 PM, staff #1 took a group of preschool children inside from the playground. Staff #1 was unaware that child A (4 years old) was left outside on the playground and that child B (4 years old) went back outside through a door that was left propped open in the classroom. 2. At approximately 12:55 PM, Staff #1 observed child A and child B outside unsupervised from a window in the classroom and went to retrieve both children. 3. Staff #1 documented that child A ?hid from teachers when they lined up to go inside after lunch?. 4. Staff #1 documented that child B ?ran back outside and was found hiding with a friend on the afterschool playground sneaking around the tire and tubes?.
Plan of Correction:	As of November 2, 2023, we put into place that the last teacher outside will do a full sweep of out entire playground and say "all clear" on the walkie talkie and sign off on out Playground Check Log with the time and their initials. After that, the Coordinator will call to all classes and ask for their class count. We will only allow teachers to open/close doors and gates. We will keep all doors and gates closed unless teacher is in use of that. On Playground, we will place a teacher in specific positions that are the following: Sand Area, Swings, Playground equipment, Bathroom/ Water runner. We have positions posted under our clean up sheet/laundry room door. The specified teacher will go to the following positions. The Co-Coordinators will follow up with all teachers to ensure the measures were completed as followed above each transition from outside/inside. They will sign off on a log at the end of each day. The playground check log is connected to this document.
Standard #:	8VAC20-780-340-F
Complaint related:	Yes
Description:	Based on interview and review of documentation, the center did not ensure children under 10 years of age were always within actual sight and sound supervision of staff. Evidence: 1. Two incident reports, dated November 2, 2023, were reviewed. The reports indicated that child A and child B were found on the playground at 12:55 PM. 2. In an interview with administrator #1, she acknowledged this incident occurred as documented, leaving child A (4 years old) and child B (4 years old) unsupervised on the playground.
Plan of Correction:	Not available online. Contact Inspector for more information.