VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Creative Gardens Ashburn Village
20909 Ashburn Village Blvd
Ashburn, VA 20147
(703) 336-2563

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: Feb. 28, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

An unannounced monitoring inspection was conducted on 2/28/2024 from 9:50am to 1:00pm. At the time of entrance, 64 children were in care with 14 staff members present. Children were observed dancing, participating in circle time, playing outside, listing to the teacher read a book, group participation, playing with sand at the table, coloring patterns, gluing paper, playing with playdough, getting ready to go outside and going on a walk in an infant buggie. (2) staff records and (8) children?s allergy action plans/medications, the physical space, evacuation drills and attendance records were reviewed. The site was clean and organized. Interactions between the children and staff were positive. Areas of non-compliance are identified in the violation notice. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to the department within 5 business days from receipt. Please specify how the deficient practice will be or has been corrected. Please do not use staff names; list staff by positions only. Any plans of correction not received within 5 business days will result in the plans not appearing on the Violation Notice and public website. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on review of staff records, the center did not obtain a copy of the results of a sex offender registry check (prior to the 1st day of employment) and a search of the child abuse and neglect registry (requested by the end of 30th Day of Employment) from any state in which the individual had resided in the preceding five years. Evidence: 1. Staff #1 (Date of hire 11/20/2023 and last date of employment 2/21/2024) lived in another State in the last 5 years and the center received the Sex offender registry check on 12/13/2023 after the date of hire. 2. Staff #2 (Date of hire 10/09/2023 and last date of employment 2/07/2024) lived in another State in the last 5 years and the center did not have record of the Sex offender registry check or the request for the child abuse and neglect registry or the results.
Plan of Correction:	Staff #1 No longer employed as of 02/21/2024. Staff #2 Search results on 2/29/2024 Sexual Registry Produced No Results. Unable to obtain child abuse & neglect results from the state of Florida. Please see attached photo for more info.
Standard #:	8VAC20-780-70
Description:	Repeat Violation Based on record review, staff records did not include all required information. Evidence: 1. Staff #1 and Staff #2 had the person listed to be notified in an emergency with their phone number, but did not have the emergency contact's address.
Plan of Correction:	Staff #1 & #2 no longer employed. Changed company forms to include emergency contact?s address.
Standard #:	8VAC20-780-240-I
Description:	Repeat Violation Based on review of the orientation documentation kept by the center, the document did not include all required information. Evidence: 1. The orientation form for staff #1 and staff #2 did not include the training delivery method and did not include the entity or individual providing the training.
Plan of Correction:	Staff #1 & #2 no longer employed. Replaced company used Staff Onboarding Form with VDOE Model Form/Staff Orientation Documentation.
Standard #:	8VAC20-780-270-A
Description:	Repeat Violation Based on observation, Areas of the center inside and outside were not maintained in a safe and operable condition. Evidence: 1. In the Butterflies classroom, a wood shelf fabric backing was unattached approximately 36 inches long. The play kitchen was missing a piece creating 2 small holes on the top surface. 2. In the Jumping Beans classroom, a sink was missing from the play kitchen and the easel was missing 2 paint cups. 3. The toddler playground tree structure had a large crack in it approximately 6 inches going horizontal and approximately 6 inches going perpendicular in the shape of a 7). 4. The school age playground large structure had a large crack approximately 12 inches long on the 4th step and the rubber coating was peeling off one of the higher steps and also was peeling on the above platform.
Plan of Correction:	1. Remove black fabric and staples from backing of cabinet. Removed kitchen from the classroom and building. 2. Missing paint cups have been found and installed into the easal. 3. Will install foam under broken piece and will seal crack with liquid rubber. Fill in and seal crack. Remove old cracked rubber and reapply with a new rubber coating
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the Garden Gnomes classroom, a spray bottle of sanitizer and floor cleaner were inside a high cabinet in the classroom that was not locked.
Plan of Correction:	Two spray bottles have been relocated to a locked and secured cabinet.
Standard #:	8VAC20-780-500-B
Description:	Based on observation, the center did not meet all diapering requirements. Evidence: 1. In the Tator Tots classroom, a trash can was being used for disposable diapers. The foot operated trash can was not working properly and the lid was not opening by stepping on the foot pedal.
Plan of Correction:	Ordered new trash can from Amazon on 2/29/2024