VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Colonial Day School Incorporated
6510 N. Military Highway
Norfolk, VA 23518
(757) 855-0333

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: March 4, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Ensuring ratio coverage was discussed with the program director.

Comments:

A monitoring inspection was initiated and concluded on 03/04/2024. The inspector arrived at 10:00 AM and departed at 11:50 PM. There were 40 children present, ranging in ages from two year to five years, with 5 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. The playground was not inspected due to inclement weather/rain. A total of 4 child records and 4 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program and discussed with the program director during the exit interview.

Violations:

Standard #:	8VAC20-780-60-A
Description:	Repeat violation Based upon review of children's records, the facility has not ensured that each child's record includes the names, address, telephone numbers and employment information. Evidence: The record for child 1 did not include any information regarding the mother other than her name.
Plan of Correction:	The facility responded with the following: The parent will be required to enter as much information regarding child 1's mother as is known or to indicate otherwise.
Standard #:	8VAC20-780-270-A
Description:	Based upon observation and staff interview, the facility has not ensured that areas and equipment inside the center are maintained to be safe. Evidence: 1. There were dangling and unsecured electrical cords and extension cords that could cause entanglement n both preschool classrooms. The cords were along the top of a low cabinet in the young preschool classroom and along the wall and children's refrigerator in the family living area of the older preschool classroom. 2. The long closet accessed from the older preschool classroom did not have a system to ensure that the children could not access this area. There were cots and racks of metal folding chairs stored in this closet. 3. Staff 1 acknowledged the presence of the unsecured electrical cords cited above.
Plan of Correction:	The facility responded with the following: The electrical cords were zip tied together, shortening the length of the cords and gathering them together during the inspection. Longer cords may be secured to the wall. All staff will be made aware of the dangers of long electrical cords and appropriate storage. A child proof latch will be placed on the door to the storage room in the older preschool classroom.
Standard #:	8VAC20-780-280-B
Description:	Based upon observation and staff interview, the facility has not ensured that hazardous substances are kept in locked places using safe locking methods that prevent access by children. Evidence: 1. The folding screen used to separate the room through which to access the kitchen from the hallway/older preschool classroom was not pulled closed. The door to the kitchen was standing open. Inside the kitchen under the sink were numerous cleaning fluids to include liquid cleanser, dish detergent and sanitizing wipes, all with warning labels and to "keep out of reach of children". 2. There was a container of alcohol wipes labeled "warning" and "keep out of reach of children" on a low cabinet beside the teacher's desk in the older preschool classroom. 3. Staff 1 acknowledged that these items were not in locked locations preventing access by the children.
Plan of Correction:	The facility responded with the following: A child proof latch or doorknob cover will be placed on the door to the kitchen which will be kept shut while children are in care. Staff will be reminded of the requirement. The alcohol wipes were immediately placed in a locked cabinet. Storage of potentially hazardous substances will be reviewed with all staff in our next staff meeting.
Standard #:	8VAC20-780-290-A-2
Description:	Based upon observation and staff interview, the facility ash not ensured that fans, when used, are out of the reach of children. Evidence: 1. There was a white plastic fan, that was running, on top of the refrigerator in the family living area of the older preschool classroom. The openings in the fan cover were large enough that the inspector could insert her fingers to the spinning blades. 2. Staff 1 acknowledged that the fan was running and accessible to the children.
Plan of Correction:	The facility responded with the following: The fan was immediately removed. Staff will be reminded about requirements for use of fans in the classrooms.
Standard #:	8VAC20-780-340-A
Description:	Based upon observation and staff interview, the facility has not ensured that when supervising children, all staff must ensure their protection. Evidence: When asked how many children were in her care in the two year old classroom, staff 3 responded that there were eighteen children in the two year old group. There were actually only sixteen children plus a seventeenth child using the bathroom.
Plan of Correction:	The facility responded with the following: Staff 3 was immediately corrected and this was verified with the lead teacher and attendance record. Staff 3 will be re-trained in the responsibility to know how many children are in care in the group at all times.
Standard #:	8VAC20-780-500-B
Description:	Based upon observation and staff interview, the facility has not ensured that diapering area has a sink with warm running water. Evidence: 1. The sink at the changing station in the two year old classroom did not have any warm water. 2. Staff 1 acknowledged that the hot water had been turned off in the two year old classroom.
Plan of Correction:	The facility responded with the following: The plumber had recently been in to fix the sink. the warm water had not be turned back on. All staff will be reminded that diaper changing sinks must have warm running water.