VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Deep Creek Country Day School
718 Shell Road
Chesapeake, VA 23323
(757) 485-1701

Current Inspector: Nanette Roberts (757) 404-2322

Inspection Date: Feb. 12, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

An unannounced monitoring inspection was conducted on 2/12/2024 from 12:30pm to 4:00pm. At the time of the inspection there were 86 children in care and 10 staff members. Children were observed napping, transitioning in from public school and having afternoon snack. Records were reviewed for five children and seven staff members. Medication, evacuation drills, emergency supplies and other required records and postings were also reviewed. The information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice and discussed during the exit interview.

Violations:

Standard #:	8VAC20-770-60-B
Description:	Based on record review and interview, it was determined the facility did not ensure that a sworn statement or affirmation is obtained prior to the first day of employment or beginning to serve as a volunteer. 1. The record for staff #6 did not contain documentation that a sworn statement had been obtained. 2.The Director confirmed the documentation was not in the record.
Plan of Correction:	The sworn statement has been located and added to the staff file.
Standard #:	8VAC20-780-130-A
Description:	Based on record review and interviews, it was determined the center did not ensure that the center obtained documentation that each child in care had received immunizations as required by the State Board of Health before the child attends the center. 1.Child #1 began care on 9/18/2023. This was 8 weeks before immunizations dated 11/14/2023 were received. 2.The Director confirmed the child began care before receiving documentation of immunization.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Repeat Violation Based on review of children?s records and interviews, it was determined that the center did not ensure that each child?s record contains all required information. 1.The record for child #1 did not contain the parents work phone numbers. 2.The Director confirmed the information was not in the record.
Plan of Correction:	The parent work phone numbers have been updated in the file. All families? work numbers will be updated.
Standard #:	8VAC20-780-70
Description:	Based on a review of staff records it was determined that the center did not ensure that a record was kept for each staff member with all the required information. 1.The record for staff #5 did not contain documentation of qualifications and 2 references. 2.The record for staff #1 did not contain the employee?s start date. 3.The Director confirmed the information was not in the staff member?s file.
Plan of Correction:	The start date has been updated in the staff file. ALL staff positions have been added to the outside of staff files.All required information will be included in files.
Standard #:	8VAC20-780-270-A
Description:	Repeat Violation Based on observation and interviews, it was determined that the facility did not ensure all areas and equipment of the center shall be maintained in a safe and operable condition. 1.There was peeling paint on the walls of the kindergarten classroom. 2.The Director confirmed the paint was peeling.
Plan of Correction:	Repair and paint up stairs wall to correct chipping paint.
Standard #:	8VAC20-780-280-B
Description:	Repeat Violation Based on observation and interviews, it was determined that the facility did not ensure that hazardous substances shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1.In the 4-Year-Old classroom there was a can of shaving cream on shelf in the sink area of the classroom. The shaving cream was not in a locked cabinet. The label said, ?keep out of reach of children?. a.Staff #4 confirmed the shaving cream was not in a locked cabinet. 2.In the infant room there was a can of Lysol left out on the counter.
Plan of Correction:	Shaving creams and Lysol cans along with any other hazardous material were put in a locked cabinet and should immediately be put away after use.
Standard #:	8VAC20-780-290-A-3
Description:	Based on observation and interviews, it was determined that the facility did not ensure that electrical outlets shall have protective covers that are of a size that cannot be swallowed by children. Evidence: 3.In the 4-Year-Old classroom there was an outlet on a wall that was not covered. 4.The Director confirmed the outlet was not covered.
Plan of Correction:	All plugs will have socket covers
Standard #:	8VAC20-780-350-B-1
Description:	Repeat Violation Based on observations, record review and interviews it was determined that the facility did not ensure that the staff-to-child ratio of 1:4 for children ages birth to 16 months was maintained. Evidence: 1.There were 12 children ages 8 months to 24 months combined in the toddler classroom with 1 staff member. The ratio for children under 16 months of age is 1:4. 2.Staff #2 confirmed there were 12 children in the classroom. 3.Staff #2 confirmed the classroom was out of ratio.
Plan of Correction:	The waddlers will not be mixed with toddlers for nap time any longer.
Standard #:	8VAC20-780-450-A
Description:	Based on observation and interviews, it was determined that the center did not ensure that when cots and mats are used by children during rest periods, they shall have linens consisting of a top and bottom cover. Evidence: 1.A child was sleeping on cot # 10. The child was laying directly on the cot. There was no bottom cover. 2.The Director confirmed the child did not have a bottom cover.
Plan of Correction:	Be sure that all cots have both sheets bottom and top on their beds.
Standard #:	8VAC20-780-450-E
Description:	Based on observation and interviews, it was determined the center did not ensure that when mattresses are used, they will be covered with a waterproof material which can be cleaned and sanitized. Evidence: 1.The waterproof covering on two cribs in the infant room were torn. In this condition the mattress was no longer waterproof and could not be properly cleaned or sanitized. 2.Staff #7 confirmed the mattresses were torn.
Plan of Correction:	All infant mattresses will be replaced if they have rips in them.