VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Andy Taylor Center for Early Childhood Development
301 Brock Commons
Farmville, VA 23909
(434) 395-4868

Current Inspector: Kelly Campbell (540) 309-2494

Inspection Date: March 5, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 20 Access to minor?s records 8VAC20-780 Staff Qualifications and Training. 22.1 Early Childhood Care and Education 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks

Comments:

An unannounced on-site monitoring inspection was conducted on 03/05/2024. There were 55 children, ages 7 months-5 years, and 15 staff members present during the inspection. The inspector observed the following: free choice activities, and large motor play outside and lunch. A total of 5 children?s records and 5 staff records, were reviewed. The inspector discussed the following with staff: sending links from the DOE website. The inspector arrived at 10 :30 AM and departed at 12:45 PM. Kelly Campbell Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone# 540-309-2494 Kelly.campbell@doe.virginia.gov

Violations:

Standard #:	22.1-289.035-B-2
Description:	2nd REPEAT VIOLATION SYSTEMIC DEFICIENCY Based on review of eight staff records, the center failed to ensure that no person shall be hired for compensated for employment prior to the center obtaining an employment eligibility letter upon completion of a fingerprint background check as required by the Code of Virginia. Evidence: 1.Staff # 2 had a documented hire date of 7/10/2023. The fingerprint letter of eligibility was dated 09/27/2023. 2.Staff # 5 had a documented hire date of 8/10/2023. The fingerprint letter of eligibility was dated 10/03/2023.
Plan of Correction:	In the future the director will ensure that all dates are followed.
Standard #:	8VAC20-770-60-B
Description:	REPEAT VIOLATION SYSTEMIC DEFICIENCY Based on record review, the center failed to ensure each staff person has a signed sworn disclosure statement prior to the 1st day of employment. Evidence: 1.Staff # 2 had a documented employment date of 07/10/2023. The date of the sworn statement was 07/26/2023. 2.Staff # 5 had a documented employment date of 08/10/2023. The date of the sworn statement was 09/25/2023.
Plan of Correction:	In the future the director will ensure that all dates are followed.
Standard #:	8VAC20-770-60-C-2
Description:	REPEAT VIOLATION SYSTEMIC DEFICIENCY center failed to obtain the finding from a search of the central registry within 30 days of hire. Evidence: 1.Staff # 2 had a documented employment date of 07/10/2023. A completed search of the central registry was dated 10/10/2023. 2.Staff # 4 had a documented employment date of 10/25/2023. A completed search of the central registry was dated 02/09/2024. 3.Staff # 5 had a documented employment date of 08/10/2023. A completed search of the central registry was dated 10/05/2023.
Plan of Correction:	In the future the director will ensure that all dates are followed.
Standard #:	8VAC20-780-130-A
Description:	SYSTEMIC DEFICIENCY Based on review of children?s records, the center failed to ensure that all children had the immunization record prior to beginning attendance. Evidence: The record for Child # 4 contained documentation that the first day of attendance for Child # 4 was 7/11/2022. The date of the immunization record was 11/21/2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-140-A
Description:	SYSTEMIC DEFICIENCY Based on record review and interviews, the center failed to ensure that each child shall have a physical examination by or under the direction of a physician before the child?s attendance or within 30 days after the first day of attendance. Evidence: The record for Child # 4 contained documentation that the first date of attendance for Child # 4 was 07/11/2022; the date on the physical exam was 11/21/2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	REPEAT VIOLATION SYSTEMIC DEFICIENCY Based on interview and review of staff record, the center failed to ensure that all staff had a negative tuberculosis (TB) screening at the time of employment, no more than 30 days prior to hire, and before coming in contact with children. Evidence: 1. Staff # 2 started employment on 07/10/2023 and was working with children on the day of the inspection without a TB screening. In the record was a letter stating that Staff # 2 had an Xray in 2013. 2. Staff # 3 started employment on 12/11/2023 and the TB screening/test was completed on 12/13/2023. 3. Staff # 4 started employment on 08/10/2023 and the TB screening/test was completed on 10/05/2023.
Plan of Correction:	In the future the director will ensure that all dates are followed.
Standard #:	8VAC20-780-40-K
Description:	REPEAT VIOLATION SYSTEMIC DEFICIENCY Based on review of policies and procedures, the center failed to ensure that the center shall develop written procedures for prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. Evidence: The plan that was given to the LI by staff # 6 did not contain policies and procedures to prevent shaken baby syndrome, abusive head trauma, coping with crying children and safe sleep.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-M
Description:	SYSTEMIC DEFICIENCY Based on review of the allergy list, the center failed to ensure that a current written list of all children?s allergies that are documented in the allergy plan was accessible to all staff who work with children. Evidence: Child # 4 was in the Maple room. Child # 4 was not written on the allergy list for that the Maple Room. The child?s documented first day of enrollment is 07/11/2022.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	2nd REPEAT VIOLATION SYSTEMIC DEFICIENCY Based on record review, the center failed to ensure that the separate record for each enrolled child shall contain all the elements as required by the standards. Evidence: 1.The record for Child #1 did not include the following information: Allergies and intolerance to medication or any other substances, and actions to take in an emergency situation. 2.The record for Children # 2 and # 5 did not include the following information: Chronic physical problems and pertinent developmental information and any special accommodations needed.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	2nd REPEAT VIOLATION SYSTEMIC DEFICIENCY Based on review of staff records, the center failed to ensure that all records were complete per the standard. Evidence: 1.Staff # 2 had a documented employment date of 07/10/2023 and the documented date of the two required references were 09/21/2023. 2.Staff # 4 did not have the one of the two required references. The documented date of hire is 10/22/2023. Staff #4 was observed working with children during the inspection. 3.Staff # 5 with the documented hire date of 08/10/2023 did not have the required reference checks prior to employment. Staff #5 was observed working with children during the inspection.
Plan of Correction:	All references will be obtained prior to starting and will be documented as they are obtained.
Standard #:	8VAC20-780-90--A
Description:	SYSTEMIC DEFICIENCY Based on review of children?s records, the center failed to ensure that a written agreement between the parent and the center shall be in each child?s record by the first day of the child?s attendance and be signed by the parent. Evidence: The record for child # 3 did not contain a signed copy of the three agreements required by the standard.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-210-A
Description:	SYSTEMIC DEFICIENCY Based on observation, staff record review, and interviews, the center failed to ensure that each grouping of children had a qualified program lead. Evidence: 1.Staff # 2 was observed working as a program leader on the day of the inspection. In staff # 2 record, there was no documentation of the educational requirements for a program leader position.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-A
Description:	SYSTEMIC DEFICIENCY Based on review of staff?s records, the center failed to ensure that all staff completed the Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Evidence: Staff # 5 did not have documentation of the Virginia Department of Education sponsored orientation course (Preservice 10- hour training). Staff # 5 first day of employment was 08/10/2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-245-A
Description:	SYSTEMIC DEFICIENCY Based on review of staff records, the center failed to ensure that 16 hours of annual training hours were obtained. Evidence: Staff # 1 had no hours toward the required 16 hours of annual training for 2022 and 12 hours for 2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	REPEAT VIOLATION Based on observation, the center failed to ensure that all chemicals were locked using a safe locking method that prevents access by children. Evidence: 1. In the Maple room above the sink the cabinet door was unlocked with several containers of chemicals.
Plan of Correction:	During the inspection the staff locked the cabinet with the cleaning chemicals.
Standard #:	8VAC20-780-550-E
Description:	Based on record review and interviews, the center failed to ensure that all shelter in place drill were practiced a minimum of twice a year. Evidence: The center did not have documentation of two shelter in place drill for 2023.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-550-F
Description:	Based on record review and interviews, the center failed to ensure that all lock down procedures were practiced at least annually. Evidence: The center did not have documentation of a lock down in place drill for 2023.
Plan of Correction:	Not available online. Contact Inspector for more information.