VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Building Blocks III Day School
10706 Vandor Lane
Manassas, VA 20109
(703) 331-3100

Current Inspector: Cathy Aylor (540) 222-6352

Inspection Date: March 8, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

1. Consultation provided on model forms on the public website 2. Make sure you set off the fire alarm for monthly escape drills, you will need to closely coordinate the drills with your local fire department; 3. Health inspections are required annually even if you dont prepare food as the health inspection includes running water and sewage disposal; 4. Consultation provided on the new components of orientation training as of 10/21; 5. Discuss use zones for outside play equipment and the need to avoid overlapping use zones. Due to the long narrow area on the two year old playground, your current playgroud equipment cannot be used as there is no way to position the equipment to maintain use zones. Because of the space on the PreK playground and due to the wooden posts, you will be unable to configure the current equipment to ensure adequate use zones. 6. Please work diligently with staff who are unable or struggle with communicating orally and in written form, which is required; 7 Make sure you update your allergy/sensitivity/dietary restriction list upon any change to include the date any change was made. Allergy care plans or required for any child with a diagnosed food allergy regardless if there is medication or not.

Comments:

An unannounced renewal inspection was conducted with the Administrative staff from 9:45 am to 12:45 pm. There were 25 children present with 7 staff providing supervision. There were several infants present up to the age of 5 years. Six staff and eight children's files were reviewed. There were no medication on site. Three injury/accident reports were reviewed. The fire inspection was dated 3/31/23.The areas of non compliance are outlined on the violation notice.

Violations:

Standard #:	8VAC20-780-40-M
Description:	Based on observation, interviews and a review of recordkeeping, it was determined that the center failed to maintain a current written list of all children's allergies. Evidence: Child A has a diagnosed food allergy to dairy and the center's allergy, sensitivity, dietary restriction list did not include this allergy.
Plan of Correction:	We have one child allergic to Amoxicillin and another child to the dairy in the entire school. Each class has a list of children with allergies in the class cabinet door (inside). Parents informed us via email and text that the child is receiving milk at home without any reaction (LI read the note). According to LI, we need to have an allergy plan from the doctor or a note that the child doesn't have daily restrictions. This is the one who was not on the allergy list. We added him to the children with allergies list when the inspector was on site. Also, we tell his mom to bring a note from the doctor saying no allergies or request an allergy action plan.
Standard #:	8VAC20-780-60-A-8
Description:	Based on interviews and a review of recordkeeping, it was determined that there was no written allergy care plan on file for the diagnosed food allergy to diary for child A.
Plan of Correction:	Asked a parent to provide a note or dairy plan from his doctor even if the child is receiving milk at home without signs.
Standard #:	8VAC20-780-80-A
Description:	Based on observation and interviews, it was determined that the center was not maintaining a written record of daily attendance that documents arrival and departure of each child. Evidence: The attendance log provided to the Licensing Inspector (LI) in the 2 to 4 year old classroom showed 8 children on the attendance tablet however there were only 6 children present. The paper attendance log provided to the LI in 3/4 year old classroom showed no written record of attendance for Tuesday, Wednesday, Thursday and Friday. On Friday there were 8 children present.
Plan of Correction:	We use Brightwheel App to communicate with parents. Parents are responsible for the sign-in and sign-off of their children. We provide teachers every week with a daily attendance log. We had a meeting and requested must do the daily attendance log and also check often the Brightwheel app if parents are doing their part too.
Standard #:	8VAC20-780-180-A
Description:	Based on interviews, it was determined that staff were not capable of communicating effectively orally as applicable to their job responsibilities. Evidence: The Licensing Inspector ( LI) asked staff A, B and C on several occasions the number of children they were currently caring for, the ages of the children, if any of the children had allergies/sensitivities/dietary restrictions and none of the staff were able to communicate with the LI. Staff A was the lead teacher and the only staff present with a group of 6 children, staff B was the lead teacher present with a group of five children and staff C was the assistant to staff B.
Plan of Correction:	Our school is a Spanish Immersion program. Our children are fluent in Spanish even though their first language is English. A meeting was conducted and provided learning materials to improve communication.
Standard #:	8VAC20-780-260-B
Description:	Based on an interview, it was determined that there had not been annual approval from the health department for water supply and sewage disposal system. There was no documentation provided and interviews revealed that the last inspection was completed upon opening the center in 2019.
Plan of Correction:	The Licensed Staff visited our site several times and did not mention needing a health inspection. The same day the LI Staff left, I called the Health and Environmental Department to obtain the information. The application was submitted, and I am waiting for the inspector's visit.
Standard #:	8VAC20-780-270-A
Description:	Repeat Violation: Based on observation, it was determined that the outside area was not maintained in a safe and operable condition. Evidence: The Licensing Inspector (LI) observed protruding nails and splintered wood on the fence surrounding the Pre-K playground. The protrusions present laceration hazards.
Plan of Correction:	Our play areas have rubber tiles, and the posts are covered with special rubber mats which are used by the commercial kids' play centers. There were 3or 4 head nails protruding from the fence horizontally and needed to hit them in. At the same spot, the wood was a little deteriorated. We hired a gentleman who came to inspect all the playgrounds to make sure that everything was safe.
Standard #:	8VAC20-780-330-B
Description:	Based on observation and measurements, it was determined that the playground equipment on the 3 playgrounds are not maintaining adequate use zones for the play equipment. The standard requires at least 6 feet clearance from all obstacles or barriers and no overlapping use zones between the composite play structures. Evidence: 1. On the PreK playground in the front, there were four composite structures with slides and climbing capabilities. All of these structures required at least 6 feet of clearance from any obstacle and 12 feet of spacing between each composite structure. These four structures were too close to one another by 6 feet and were located between 1'4" to 4'7" from either the building/fence or posts from the pavilion. 2. On the Two's Playground there were three composite structures with slides and climbing capabilities. These three structures were within 1'7" to 4'7" of the fence or the building. 3. On the Infant Playground there was one Kangeroo climber which was within 1.5 feet from the fence.
Plan of Correction:	We have been operating since 2019. It is the first time we have heard about outdoor equipment needing to have 12 feet between one another. We sadly removed several of the play equipment.
Standard #:	8VAC20-780-550-P
Description:	Based on a review of injury/accident reports and interview, it was determined that the center is not maintaining a complete record of injuries to children. Evidence: The injury documentation being maintained does not include an area to document * any future action to prevent recurrence of injury; and * the date, time and how parents are notified of injuries.
Plan of Correction:	The communication with parents via Brightwheel about incidents is great and effective. We will do better in maintaining a complete record of Injuries on-site for the Licensing. ,-----.....