VIRGINIA DEPARTMENT OF SOCIAL SERVICES

KinderCare Learning Center 301030 B
13220 Franklin Farm Road
Herndon, VA 20171
(703) 476-0400

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: March 11, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed transfer staff need orientation for new location and may need background checks. If they have a different Entity, you need to complete all background checks.

Comments:

An unannounced renewal inspection was conducted on 3/11/2024 from 9:30am to 12:45pm. At the time of entrance, 61 children were in care with 12 staff members present. Children were observed sitting in the carpet listening to the teacher read a book, eating lunch, sleeping in cribs, playing with toys and washing hands after lunch. (4) staff records and (4) children?s records, allergy action plans/medications, the physical space, evacuation drills and attendance records were reviewed. The site was clean and organized. Interactions between the children and staff were positive. Walls, bulletin boards and several other areas of the programming space was decorated with artwork. Areas of non-compliance are identified in the violation notice. Repeat violations were found and are identified within this report. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to the department within 5 business days from receipt. Please specify how the deficient practice will be or has been corrected. Please do not use staff names; list staff by positions only. Any plans of correction not received within 5 business days will result in the plans not appearing on the Violation Notice and public website. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:

Standard #:	22.1-289.011-F
Description:	Based on observation, the Violation Notice required by the Superintendent to be posted in a conspicuous place on the licensed premises was not posted. Evidence: 1. The summary report was posted on the wall, but the violation notice for 8/14/2023 was not posted.
Plan of Correction:	Management has posted the violation notice for 8/14/23 and will ensure that summary reports and violation notices are posted in full for all future licensing inspections.
Standard #:	22.1-289.035-B-2
Description:	Based on record review, the center did not have the fingerprint results prior to date of hire. Evidence: 1. Staff #2 (Date of transfer/hire 1/28/2022) had fingerprint results dated 8/17/2021 for a different location with a different Entity and did not have results for this location/Entity. 2. Staff #3 (Date of hire 3/15/2021) had fingerprint results dated 3/11/2021) for a different location/Entity and did not have results for this location/Entity.
Plan of Correction:	Management has reviewed and corrected our onboarding process to ensure all staff documents are obtained in the proper time frame. Staff #2 file was corrected on March 15, 2024.
Standard #:	8VAC20-770-60-C-2
Description:	Based on record review, the center did not obtain a central registry report within 30 days of employment for each staff member. Evidence: 1. Staff #1 (Date of hire 2/06/2024) did not have a central registry on file. The center had record of requesting it. 2. Staff #3 (Date of hire 3/15/2021) had central registry results dated 3/23/2021 for a different location/Entity, but did not have the results for this location/Entity. 3. Staff #4 (Date of hire 9/18/2023) had central registry results dated 12/06/2023 and were not received within 30 days of employment.
Plan of Correction:	Management has reviewed and corrected our onboarding process to ensure all staff documents are obtained in the proper time frame
Standard #:	8VAC20-780-50-A
Description:	Based on observation, children's records were not treated confidentially. Evidence: 1. A document labeled "Items containing Allergens" was posted on the cabinet. It listed four different children's names and listed foods the children could not eat.
Plan of Correction:	Management reviewed our allergy and dietary preference document with all staff. Staff understand that all personal information must be confidential. This document has been covered to protect these children's information.
Standard #:	8VAC20-780-60-A
Description:	Based on record review, two of four children's records did not have complete information. Evidence: 1. Child #2 (start date 10/30/2023) was missing both parent's work phone numbers and one emergency contact name, address and telephone number. 2. Child #4 (start date 1/03/2024) was missing one emergency contact address and more detail for the previous child day care and schools attended.
Plan of Correction:	Management has reviewed and corrected our enrollment process to ensure all staff documents and information are obtained in the proper time frame. Child #2 and #4 files have been updated with the missing information.
Standard #:	8VAC20-780-240-B
Description:	Based on review, orientation training in subsection C of tis section was not completed prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities to include all of the facility specific topics. Evidence: 1. Staff #2 (Date of hire 8/30/2021) completed orientation training on 8/30/2021 for a different center location. Staff #3 transferred to this location on 1/28/2022 and did not complete orientation for this facility to include facility specific topics.
Plan of Correction:	Management has reviewed and 3/11/2024 corrected our onboarding process to ensure all staff training documents are obtained in the proper time frame. Staff #2 completed the orientation training document for our location on March 12, 2024.
Standard #:	8VAC20-780-270-A
Description:	Repeat Violation Based on observation, the areas and equipment inside and outside were not main tained in a safe and operable condition. Evidence: 1. In the Two's B classroom, a sink that children use had a large crack near the faucet approximately 8 inches long. The changing table had approximately 12 areas that were cracked or breaking off on the edge of the table. 2. On the playground, a little tikes red car decorative black antenna was broken off on top and was sharp.
Plan of Correction:	Managment has placed work orders requesting the sink is repaired or replaced immediatly. This report was attached to emphazise the importance. Broken equipment on the playground has been disposed of. Management has set up a new routine for regularly checking outdoor equipment and materials to ensure that items in use are in good condition.
Standard #:	8VAC20-780-280-B
Description:	Repeat Violation Based on observation, hazardous substances were not kept in a unlocked place using a safe locking method that prevent access by children. Evidence: 1. In the unused Discovery Preschool 2 classroom, 2 cleaning spray bottles were under the unlocked changing table. 2. In the Toddler classrooms, two cleaning spray bottles were under the unlocked changing table in one Toddler classroom and three cleaning spray bottles were under the unlocked changing table in the 2nd Toddler classroom..
Plan of Correction:	Management have met with and completed the Hazard Communication Program training with all staff members. Classroom cleaning guides have been reviewed and reposted. Staff have acknowledged that all chemicals must be locked and inaccessible to children at all times. Management placed a work order to repair the locks on the changing tables to ensure that chemicals can be locked away securly.
Standard #:	8VAC20-780-520-B
Description:	Based on observation, the center was not following all requirements when sunscreen is used. Evidence: 1. In the 2nd Toddler classroom, 4 sunscreen bottles were under the unlocked changing table and were accessible to children..
Plan of Correction:	Management have met with all staff and staff have acknowledged that all topical ointments/sunscreens must be locked and inaccessible to children at all times. Management placed a work order to repair the locks on the changing tables to ensure that these items can be locked away securly.