VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Ashton Day Care LLC
410 Washington Avenue
Colonial beach, VA 22443
(804) 224-5437

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: March 11, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minors records 22.1 Background Checks Code, Carbon Monoxide 22.1 Early Childhood Care and Education

Comments:

An unannounced renewal inspection was conducted on 3/11/2024. Two inspectors were on site from approximately 9:55 am-1:47 pm. There were 31 children present, ranging in ages from 5 months to 7 years, with 4 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies, nutrition and background checks. A total of 5 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word corrected is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	8VAC20-780-40-E
Description:	Based on observation, review of documentation, and interview, the center did not ensure that the center's activities, services, and facilities were maintained in compliance with the terms of the current license issued by the department. Evidence: 1. On 3/11/2024, 31 children were observed in care. The center's license has a capacity of 29. 2. Administration acknowledged that they were two children over their approved licensed capacity.
Plan of Correction:	A meeting was held and all staff are now aware of maintaining the capacity of the building. We will continuously check Brightwheel to keep count and communicate with one another, especially on days when the school-agers are out.
Standard #:	8VAC20-780-340-F
Description:	Based on observation and interview, the center did not ensure that children under 10 years of age always were within actual sight and sound supervision of staff. Evidence: 1. Staff #1 was observed retrieving a group of eight school aged children from a classroom. In interview, staff #1 stated that the children were unsupervised for "a few minutes." 2. Administration acknowledged that the eight school aged children were not in sight and sound.
Plan of Correction:	Staff will always ensure children are in site and sound. Children will have to follow staff between classrooms to ensure ratios are met at all times.
Standard #:	8VAC20-780-350-C
Description:	Based on observation, review of documentation and interview, the center did not ensure that when children are in ongoing mixed age groups, the staff-to-children ratio and group size applicable to the youngest child in the group shall apply to the entire group. Evidence: 1. At approximately 10:00 am, two inspectors observed 25 children in the care of two staff. The children ranged in age from two years to seven years. The staff to child ratio for two year old children is one staff to eight children. (1:8) Staff began to send children home at approximately 10:15 am. At approximately 11:00 am, the classroom was in ratio with 16 children and two staff. 2. Administration acknowledged the classroom was out of ratio.
Plan of Correction:	Now knowing the ratio is applicable to the youngest child in the group; we will make sure our child to staff ratio is met. Going forward, when a staff member calls out at the last minute, Ashton Day Care will ensure we are within ratio in several ways: 1) As soon as a staff member calls out, we will call in a substitute. 2) If the substitute is unavailable, we will send out a shortage of staff notification via Brightwheel messenger. 3) If children start arriving once we have met the ratio capacity; unfortunately we will have to turn children away at the door.