VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Sleepy Hollow Preschool
6531 Columbia Pike
Annandale, VA 22003
(703) 941-9791

Current Inspector: Lisa Hudson (571) 389-2459

Inspection Date: March 11, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

A model form for references will be emailed to you as a resource. A Director qualification form will be sent to assist with the Director qualifications.

Comments:

An unannounced Monitoring inspection was conducted today. A total of 21 children with 4 staff and 1 co-op parent was onsite during the inspection. Two classrooms were occupied today, the Ladybugs and Dragonflies. The children were observed gathered around a cage observing the newly hatched chicks from an incubator. Completed artwork on display and the growth chart tracking the growth of an Amaryllis. In the Dragonflies room the children were gathered on their individual purple squares sitting on the floor while the lead teacher read a book which required the children to interact with selecting the animal mentioned in the story and placing it on a felt board. Handwashing was observed before morning snack. Snack in one room consisted of orange slices, crackers and cheese. Ample supply for second helpings for the children. Staff were observed sitting with the children who were seated at two tables. A total of 5 children's files and 5 staff files were reviewed during the inspection. One medication onsite. The violations from the last inspection were reviewed. Some repeated uncorrected violations were found along with other violations today. Please address a corrective action for each violation and a date to be corrected. This inspection occurred between 9am and 12pm. Please email me at: lisa.hudson@doe.virginia.gov with any questions.

Violations:

Standard #:	8VAC20-780-40-G
Description:	Based on child record review, the center failed to meet the proof of child identity and age requirements as stated in ? 22.1-289.049 of the Code of Virginia. Evidence: 1. The center did not obtain proof of child identity and age requirements for Child #4.
Plan of Correction:	Immediate request from family to provide information to maintain in records.
Standard #:	8VAC20-780-60-A
Description:	REPEAT Based on child record review, 2 out of 5 child records were incomplete. 1. Child #3's record did not contain a second emergency contact. 2. Child #4's record did not contain documentation of proof of ID.
Plan of Correction:	Immediate request for information from families to maintain in the records. Audit student files for ongoing records.
Standard #:	8VAC20-780-60-A-8
Description:	REPEAT Based on review of children with diagnosed food allergies, a written care plan for a child was not found in a record. Evidence: Child #1 has a diagnosed food allergy that requires an emergency medication. A current written care plan signed by a physician was not found in the record
Plan of Correction:	Immediate request for family to follow up with physician on specific wording to comply with written care plan.
Standard #:	8VAC20-780-70
Description:	REPEAT Based on staff record review, 2 out of 5 records were incomplete. Evidence: Staff #3 and #4 references did not include the individual who obtained the references.
Plan of Correction:	Correct paperwork with the provided caregiver reference and implement caregiver reference in all employee files moving forward
Standard #:	8VAC20-780-190-A
Description:	Based on review of staff files, the Program Director does not meet the required qualifications. Evidence: 1. The unofficial transcripts that were printed during the inspection is not acceptable verification. The total number of educational credits completed does not meet 48t semester hours of college credit from a college or university of which 12 semester hours are in child-related subjects 2. Despite Staff #1 indicating they are Director qualified, Staff #1's file did not contain documentation of director qualifications during the September 2023 licensing inspection. The Center provided a corrective action to obtain the qualifications from the Board President. No documentation was found.
Plan of Correction:	Provide official transcripts to show Director qualifications.
Standard #:	8VAC20-780-500-B
Description:	Based on observation of the diapering area, the diaper surface is no longer nonabsorbent. Evidence: The diaper mat has surface cracks and is no longer nonabsorbent.
Plan of Correction:	New diaper pad ordered and placed on the diapering area.