VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Henrico Police Athletic League - Baker
6651 Willson Road
Henrico, VA 23231
(804) 305-1816

Current Inspector: LaTasha Smith (804) 588-2362

Inspection Date: March 11, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Trainings 8VAC20-780 Physical plant 8VAC20-780 Staffing and Supervision 8VAC20-780 Programs 8VAC20-780 Special care provisions and emergencies. 8VAC20-780 Special Services 8VAC20-820 The License 8VAC20-820 The Licensing Process 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Early Childhood Care and Education 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Comments:

A renewal inspection was conducted on March 11, 2024, to determine the center?s compliance with licensing standards. There were 80 children present with 8 staff supervising. The inspection began at 4:30 PM and concluded at approximately 5:35 PM. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 8 child records and 6 staff records were reviewed. Staff records were reviewed electronically. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s).

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Repeat Violation Based on review of six (6) staff records, the center did not obtain results of a central registry within 30 days of employment for staff. Evidence: 1. The record for staff #4, did not contain results of a central registry. Staff # 4?s date of hire was 6/21/2022. 2. The record for staff #6, did not contain results of a central registry. Staff # 6, date of hire was 6/16/2017.
Plan of Correction:	Staff #4 and staff # 6 have been given CR forms to complete and have back by Monday 3/25/2024. Going forward, all information will be reviewed by Human Service and site manager. A checklist will be used and placed in every staff filed.
Standard #:	8VAC20-780-130-A
Description:	Repeat Violation Based on review of six (6) child records, the center failed to obtain immunizations for each child enrolled by the first day of attendance. Evidence: 1. The record for child #1 (enrollment date 8/29/22) and child #6 (enrollment date 8/21/2023), did not have documentation of immunizations. 2. The record for child #2 (enrollment date 8/21/2023), contained immunizations dated for 9/5/2023. 3. The record for child #5 (enrollment date 8/21/2023), contained immunizations dated for 8/23/2023.
Plan of Correction:	Going forward, I will make sure that immunizations for each child is received prior to their first day of attendance.
Standard #:	8VAC20-780-140-A
Description:	Repeat Violation Based on review of children's records, the center did not obtain documentation of a physical exam within 30 days of attendance. Evidence: 1. The record for child #6 (enrollment date (8/21/2024), did not contain documentation of a physical examination.
Plan of Correction:	Going forward, I will ensure that we obtain documentation of a physical exam within 30 days of attendance.
Standard #:	8VAC20-780-60-A
Description:	Repeat Violation Based on review of six (6) child records, the center did not ensure to maintain a complete record for two children. Evidence: 1. The record for child #4 (enrollment date 8/21/2023), did not contain the parents work number, or the address for 1of 2 emergency contacts listed. 2. The record for child #5 (enrollment date 8/21/2023), did not contain the parents work number. 3. The record for child # 6 (enrollment date 8/21/2023), and child #8 (enrollment date 8/21/2023), did not contain the address for 1of 2 emergency contact listed. 4. The record for child #7 (enrollment date 8/21/2023), did not contain the addresses for the two emergency contacts listed.
Plan of Correction:	Going forward I will ensure that all forms are completed in its entirely.
Standard #:	8VAC20-780-60-A-8
Description:	Based on review of documentation and medication authorizations, the center failed to obtain a written care plan for each child with a diagnosed food allergy that includes the instructions from the physician regarding which the child is allergic and steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Child #2 has an EpiPen on site with an authorization that indicated a "Severe Food Allergy Reaction" and there was not documentation of a written care plan for the diagnosed food allergy.
Plan of Correction:	Going forward, I ensure that in addition to the medication authorization form, the parent include the emergency action plan.