VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Caterpillar Clubhouse #3
186 Dillard Road
Madison heights, VA 24572
(434) 929-2444

Current Inspector: Kelly Campbell (540) 309-2494

Inspection Date: March 13, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 20 Access to minor?s records 8VAC20-780 Staff Qualifications and Training. 22.1 Early Childhood Care and Education 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks

Comments:

An unannounced on-site renewal inspection was conducted on 03/13/2024. There were 100 children, ages 1 months-5 years, and 20 staff members present during the inspection. The inspector observed the following: free choice activities in the gym, nap and snack. A total of 7 children?s records and 7 staff records, were reviewed. The inspector discussed the following with staff: sending links from the DOE website. The inspector arrived at 1 PM and departed at 3 PM. Kelly Campbell Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone# 540-309-2494 Kelly.campbell@doe.virginia.gov

Violations:

Standard #:	8VAC20-780-160-C
Description:	SYSTEMIC DEFICIENCY Based on review of staff?s records, the center failed to ensure that every two years from the date of the initial screening or testing, that staff members shall obtain and submit the results of a follow up TB. Evidence: Staff # 3 most recent TB screening was 11/22/2021.
Plan of Correction:	Staff will be sent for a repeat TB screening ASAP. All dates will be monitored.
Standard #:	8VAC20-780-70
Description:	SYSTEMIC DEFICIENCY Based on review of staff records, the center failed to ensure that all records were complete per the standard. Evidence: 1.Staff # 5 with hire date of 10/23/2023 and the required two references were dated 10/27/2023 and 10/24/2023. References are to be obtained prior to hire.
Plan of Correction:	In the future all staff will have the required references prior to hire.
Standard #:	8VAC20-780-80-A
Description:	3rd REPEAT VIOLATON SYSTEMIC DEFICIENCY Based on review of the attendance and interviews with staff, the center failed to ensure that for each grouping of children, the center maintained a written record of daily attendance that documented the arrival and departure of each child in care as it occurred. Evidence: 1. In the creeper?s 1 classroom two children that were present were not marked present on the attendance sheet at 1:15 PM. Staff # 2 verified that child # 8 arrived at 9:30 AM and child# 9 arrived at 9:20 AM. 2. At approximately 1:20, the creeper?s 2 did not have the daily attendance completed for all seven children present in that classroom. One of the children?s presents was marked present in the Creeper?s 1 classroom but was physically present in Creeper?s 2.
Plan of Correction:	Staff will be reminded to take attendance as it occurs and for all children present in the classroom.
Standard #:	8VAC20-780-570-E
Description:	Based on observation, the center failed to ensure that all prepared infant formula shall be refrigerated, dated and labeled with the child?s name. Evidence Observed in the Creeper?s 2 room, three bottles that were in the refrigerator that were not dated and labeled with the child?s name.
Plan of Correction:	During the inspection the bottles were labeled. Staff will monitor all refrigerators.