VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Chester Family YMCA
3011 West Hundred Road
Chester, VA 23831
(804) 729-4867

Current Inspector: Tara Barton (804) 381-8487

Inspection Date: March 27, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

A renewal inspection was conducted on March 27, 2024 with the center director and staff. There were 65 school age children present , with 6 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 6 child records and 6 staff records were reviewed. The children were arriving from school, eating snack, playing in the gym, and doing age appropriate activities. Staff files were shared electronically. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Time of today?s inspection: 4:00 p.m. to 5:40 p.m. Please call me if you have any questions at 804-381-8487 or e-mail tara.barton@doe.virginia.gov.

Violations:

Standard #:	8VAC20-770-60-B
Description:	Based on review of six staff records, the facility failed to have a completed sworn disclosure statement for each staff at the first day of employment. Evidence: Staff 1 (date of hire 6/8/2022 signed a sworn disclosure statement form on 6/2/2022, but did not mark an answer to the four questions on the form.
Plan of Correction:	Staff will be asked to complete the sworn disclosure statement questions. Management will review for completion upon hire.
Standard #:	8VAC20-780-160-A
Description:	Based on review of six staff records, the facility failed to obtain a tuberculosis test or screening from each staff at the time of employment and prior to direct contact with children. Evidence: Staff 4 (date of employment 6/8/2022) did not have documentation of a tuberculosis test or screening until 7/20/2022.
Plan of Correction:	Management will ensure that staff get TB tests or screenings prior to employment.
Standard #:	8VAC20-780-70
Description:	Based on review of six staff files, the facility failed to have all documentation of two acceptable references as to character, reputation, and competence should be checked prior to employment. Evidence: one reference for Staff 1 was a relative by blood.
Plan of Correction:	Management will get references that are not related.
Standard #:	8VAC20-780-240-B
Description:	Based on review of six staff records, the facility failed to have documentation of orientation prior to working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: Staff 1 (date of employment 6/8/2022) did not have documentation of orientation on file. Staff 5 (date of employment 6/8/2023) did not have orientation until 9/12/2023.
Plan of Correction:	Staff will complete orientation in the required timeframe.
Standard #:	8VAC20-780-340-D
Description:	Based on review of six staff records, the center failed to ensure at least one staff in each grouping of children meets lead teacher qualifications. Evidence: Staff 6 (date of employment 12/20/2022) was alone with a group of children. There was no documentation on file to support that Staff 6 meets lead teacher qualifications.
Plan of Correction:	Staff will not be left alone unless there is documentation of lead teacher qualifications.