VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Eagles Nest Learning Academy
3801 Turnpike Road
Portsmouth, VA 23701
(757) 399-9915

Current Inspector: Brandie Viscayda

Inspection Date: April 3, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A monitoring inspection was initiated and concluded on 4/3/2024. The inspector arrived at 10:15 AM and departed at 12:17 PM. There were 13 children present, ranging in ages from infant to 4 years, with 3 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 6 child records and 4 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program and discussed with the program director during the exit interview.

Violations:

Standard #:	22.1-289.011-F
Description:	Based upon observation, the facility has not ensured that the results of the most recent inspection are posted in a conspicuous place on the licensed premises. Evidence: The results of the most recent Dept of Education Office of Child Care health and Safety inspection were not posted.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-40-D-1-b
Description:	Based upon review of staff records, the facility has not ensured that they have obtained the results of a criminal history check prior to employment. Evidence: Staff 4 was hired on 3/15/2024 and was on duty with the children during the inspection. Results of a criminal history check were not obtained.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-B
Description:	Based upon review of staff records, the facility has not ensured that all employees have completed a sworn statement or affirmation prior to being employed, Evidence: 1. The record provided for staff 3, employed on 3/7/2024 and on duty with the children during the inspection did not include a signed sworn disclosure or affirmation statement. 2. The record provided for staff 4,employed on 3/15/2024 and on duty with the children during the inspection did not include a signed sworn disclosure or affirmation statement.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-140-A
Description:	Based upon review of each child's record, the facility has not ensured that each child has a physical examination by or under the direction of a physician within 30 days after enrollment. Evidence: 1. The record provided for child 1, who enrolled on 9/5/2023, did not include the results of a physical examination. 2. The record provided for child 4, who enrolled on 2/6/2024, did not include the results of a physical examination.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-150-B
Description:	Based upon review of children's records, the facility has not ensured that each child's immunization record is signed by a physician, his designee or an official of a local health department. Evidence: The immunization record in the record provided for child 2 was not signed by a physician, is designed or an official of a local health department.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-C
Description:	Based upon staff record review, the facility has not ensured that they have obtained documentation of a tuberculosis (TB) screening for staff at least every two years. Evidence: The most recent TB screening in the record provided for staff 1 is dated 2/10/2022.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Repeat Violation Based upon review of children's records, the facility has not ensured that they maintain a separate record for each child that contains all required information. Evidence: 1. The record provided for child 2 did not contain complete street addresses for the parents nor the emergency contact persons. 2. The record provided for child 2 did not contain the telephone number for the physician. 3. The record provided for child 1 did not include the telephone number for the father's place of employ. 4. The record provided for child 5 did not have the telephone numbers for either parent's place of employ. 5.The information for one emergency contact for child 5 did not include the person's address and the second emergency contact person's information did not include the address or the telephone number. 6. The record provided for child 4 did not include any emergency contact persons nor persons authorized to pick up child 4. 7. None of the children's records provided included evidence that the parents have annually reviewed the information and provided updates as needed.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A-8
Description:	Based upon review of documentation, the facility has not ensured that they have obtained a written care plan for each child with a food allergy. Evidence: The allergy list provided by staff 1 indicates that child 6 has a food allergy. The record provided for child 6 did not include an allergy care plan.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Repeat Violation Based upon review of staff records, the facility has not ensured that each staff record includes all required information. Evidence: 1. The records provided for staff 1, 2, 3, and 4 do not include the names, addresses and telephone numbers for an emergency contact person. 2. The records for staff 1, 2,3 and 4 do not include documentation that the staff person's identity was verified. 3. The records provided for staff 2, 3 and 4 do not include documentation of program leader qualifications. 4. The record for staff 1 does not include documents of progam director qualifications.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Description:	Based upon staff interview, the facility has not ensured that a written record of daily attendance that documents the arrival and departure of each child as it occurs is maintained for each group of children. Evidence: Staff 1 confirmed that neither the infant group nor the two year old group had attendance records for today.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Repeat Violation Based upon observation, the facility has not ensured that hazardous substances are kept in locked places using safe locking methods that prevent access by children. Evidence: 1. There were two tubes of diaper ointment in the low bins by the changing table in the infant room Both had warning labels. 2. There was hand lotion with a warning label on a top shelf of a cabinet in the infant room. 3. There was a container of pet odor spray with a warning label on a table in the office. The office was not locked. 4, There was pump hand sanitizer and sanitizing wipes, both with warning labels, on a counter in the gymnasium.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-420-E-1
Description:	Based upon observation and staff interview, the facility has not ensured that they have posted a daily record of sleeping, eating, diapering and tummy time for each infant that can be easily accessed by both the parents and the staff working with the child, Evidence: 1. There were no records posted for the two infants in care during the inspection. 2. Staff 1 verified that records have not been kept for the two infants in care during the inspection.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-420-E-3
Description:	Based upon review of records and staff interview, the facility has not ensured that parents are provided at least semiannually in writing information on their child's development, behavior, adjustment and needs. Evidence: 1. The children's records did not include written information on the child's development, behavior, adjustment and needs. 2. Staff 1 stated that they have not provided this information at least semiannually to the parents.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-440-G
Description:	Based upon observation, staff interview and review of records, the facility has not ensured that cribs are used for children under 12 months. Evidence: 1. Staff 1 stated that child 5 is not yet 12 months old and that the crib for child 5 had been recently sleeping on a cot and that the crib was removed. 2. According to the record reviewed, the date of birth of child 5 is 4/9/2023. 3. There was no crib in the infant room labeled for use by child 5.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-500-B
Description:	Repeat Violation Based upon observation, the facility has not ensured that diaper changing stations are equipped with warm running water. Evidence: The hand washing stations by the changing tables in the infant, toddler and two year old classrooms do not have warm water. The stations are not equipped to maintain warm water.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-540-C
Description:	Based upon observation, the facility has not ensured that the first aid kit contains more than one triangular bandage. Evidence; The first aid kit had only one triangular bandage.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-540-E
Description:	Based upon staff interview, the facility has not ensured that there is a battery operated radio to be used in an emergency. Evidence: Staff 1 stated that they did not have a battery operated radio.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-570-C
Description:	Based upon review of children's records and staff interview, the facility has not ensured that the record of each child on formula contains the brand of formula and the child's feeding schedule. Evidence: 1. The records provided for the two infants in care during the inspection did not include the infants' feeding schedules or brands of formula. 2. Staff 1 confirmed that the infant records do not include the feeding schedules and brands of formula.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-570-E
Description:	Repeat Violation Based upon observation, the facility has not ensured that prepared infant formula is dated and labeled with the child's name. Evidence: There were two bottle fed infants in care during the inspection. Neither of the bottles of prepared infant formula were labeled with the children's names or dates.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-570-I
Description:	Based upon staff interview, the facility has not ensured that they maintain a one-day's emergency supply of disposable bottles. nipples, and commercial formulas appropriate for the children in care. Evidence: Staff 1 stated that the emergency bottles and supplies had been used and not replenished.
Plan of Correction:	Not available online. Contact Inspector for more information.