VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Taina Branch
7514 Republic Court
Apt 101
Alexandria, VA 22306
(703) 799-0182

Current Inspector: Kara Vaughan (703) 537-6241

Inspection Date: Dec. 7, 2021

Complaint Related: No

Areas Reviewed:

22.1 Background Checks Code 22VAC40-665 Subsidy Program Vendor Requirements for Family Day Homes 22VAC40-665 General qualifications 22VAC40-665 Building or home maintenance. 22VAC40-665 Supervision and ratio requirements 22VAC40-665 Programs 22VAC40-665 Special Care Provisions & Emergencies 22VAC40-665 Special Services

Technical Assistance:

1. Discussed health and safety practices with regard to the health pandemic. 2. Reviewed enrollment forms and the requirement for the vendor to ensure parents are providing the necessary information. No blank spaces should be allowed. "N/A" may be written or a line drawn through a given section, as applicable. 3. Advised vendor the reason her vendor agreement was closed by the State, was due to multiple failed attempts to conduct the annual subsidy inspection, and the lack of response to messages left by the inspector. The subsidy program expects a prompt response to emails and voice messages. 4. Subsidy vendors are expected to comply with the terms of the vendor agreement, which includes correcting areas of non-compliance that have been cited in subsidy inspection reports. The same violations should not found repeatedly. 5. Policies should be the same for all children enrolled. If policies change, then it should be noted and dated as changed in each child's record with documentation of parent signature/initial.

Comments:

This inspection was conducted by staff using an alternative remote protocol, including phone interview, records review, and virtual observations. An on-site inspection was not conducted at this time. An unannounced subsidy inspection was conducted at 9:30am. The vendor was contacted by phone to initiate the inspection. There were 4 children present = 10 points with the vendor. Ratios were in compliance. Children were having indoor play time during the inspection. The daycare was sufficiently supplied with toys and equipment for children. Information gathered during the inspection determined there were areas of non-compliance with applicable standards or laws reviewed. Questions about this inspection may be directed to pamela.sneed@doe.virginia.gov Note: Current regulation and Code numbers are handwritten on the original inspection report issued to the Provider.

Violations:

Standard #:	8VAC20-790-180-B
Description:	Based on records reviewed and interview conducted, it was determined that a written hard copy of daily attendance has not been maintained. Evidence: There was no hard copy record of daily attendance available for review, and the vendor stated that she has not been keeping a record.
Plan of Correction:	The subsidy program requires a written attendance record that documents the arrival and departure of children daily, and the vendor is expected to comply with the terms of the vendor agreement. [Written by the subsidy inspector]
Standard #:	8VAC20-790-190-B
Description:	Based on records reviewed and information received, it was determined that 3 of 3 children's records did not include required information. Evidence: 1. Child #1 (recorded as Child #14 on the 2020 report) - The information for both parentsk/guardians home/work information and phone numbers was not completed, and was left blank. Two parents were listed by name, but additional information was not completed. 2. Child #2 - The medication policy for this child was left blank and did not specify what the policy is. 3. Child #3 - The information for 1 of 2 parents home/work information was not completed, and was left blank. The medication policy for this child indicates the vendor gives both prescription and non-prescription medicine to children. The vendor reported that she does not give medicine to children in her care.
Plan of Correction:	The vendor is to review forms submitted by the parents, and ensure all of the required information is completed. [Written by the subsidy inspector]