VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Headfirst Summer Camps
10409 Academic Drive
Oakton, VA 22124
(202) 625-1921

Current Inspector: Nancy Radcliffe (703) 268-3728

Inspection Date: July 13, 2022

Complaint Related: No

Areas Reviewed:

? 8VAC20-780 Administration. ? 8VAC20-780 Staff Qualifications and Training. ? 8VAC20-780 Physical Plant. ? 8VAC20-780 Staffing and Supervision. ? 8VAC20-780 Programs. ? 8VAC20-780 Special Care Provisions and Emergencies ? 20 Access to minor?s records ? 22.1 Background Checks Code, Carbon Monoxide ? 63.2 Child Abuse & Neglect

Comments:

A monitoring inspection was conducted on July 13, 2022. There were 198 children present, with 40 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 5 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Contact Nancy.Radcliffe@doe.virginia.gov or call 703-268-3728 if you have any questions regarding this inspection.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of 5 staff records, 1 did not contain documentation of a Criminal History Record search (fingerprint eligible letter) before their first day of employment (6/25/33). Evidence The record for staff #1 did not have documentation that a Criminal History Search was completed for the state of Virginia. The record did not contain an eligible fingerprint letter before their first day of hire (6/25/22).
Plan of Correction:	The fingerprint will be competed ASAP. Results will be placed in their record.
Standard #:	8VAC20-770-60-C-2
Description:	Based on review of 5 staff records, 2 records did not contain a central registry finding within 30 days of date of hire (DOH). Evidence The record for staff #1 (DOH 5/22) and the record for staff #2 (DOH 6/20) did not contain documentation of a central registry finding within 30 days of date of hire
Plan of Correction:	The CPS will be sent in ASAP and results will be placed in their record.
Standard #:	8VAC20-780-130-A
Description:	Based on review of 5 children's records, 1 did not have documentation of the required immunization record. Evidence The record for child #1 did not contain an immunization record that is required by the State Board of Health before their first day of attendance.
Plan of Correction:	We will get a copy of the immunization record and place it in the child's record. We will not allow a child to start without having an immunization record on file.
Standard #:	8VAC20-780-140-A
Description:	Based on review of 5 children's records, 1 did not contain a physical examination. before the first day of attendance. Evidence The record for staff #1 (start date 6/22) did not contain documentation of a physical examiniation.
Plan of Correction:	We will get the physical and place it in the child's record.
Standard #:	8VAC20-780-40-L
Description:	Based on review of medications and discussions with staff, the center did not inform all staff who work with children of children's allergies, sensitivities and dietary restrictions. Evidence Staff working with children were not made aware of the specific allergies, sensitivities and dietary restrictions of the children in care.
Plan of Correction:	All staff will be made aware of allergies and food intolerances. We will make sure there is a list posted in each classroom.
Standard #:	8VAC20-780-40-M
Description:	Based on review of medication the center did not maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan. Evidence It was noted "yes" to an allergy on the sign in sheet, but no specific details were documented on what the allergy was, if there were any sensitivities or any dietary restrictions.
Plan of Correction:	A list of all known allergies and food intolerances will be posted in each classroom.
Standard #:	8VAC20-780-510-L
Description:	Based on review of medications, not all medications were kept in a locked place using a safe locking method that prevents access by children. Evidence Medications were stored in unlocked fanny packs that were carried by the staff.
Plan of Correction:	All medication will be kept in a locked container making it inaccessible to children.