VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Steve and Kate's Camp
2400 Russel Road
Alexandria, VA 22301
(703) 997-9147

Current Inspector: Sarah Marbert (703) 479-4678

Inspection Date: Aug. 15, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE 8VAC20-820 THE LICENSING PROCESS 8VAC20-820 HEARINGS PROCEDURES 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed with Director: transitions from one activity to another, methods of maintaining attendance for each group of children, staff placement during transitions, dates of child physicals, placement of First Aid kit on the first floor, USDA requirements provided.

Comments:

An unannounced monitoring inspection was conducted today. 2 staff and 3 child records, 3 medications were reviewed. See Violation Notice for non-compliances. Injury reports, emergency evacuation drills, emergency supplies, first aid supplies are all in compliance. Children were observed transitioning to lunch, washing hands and playing group games and enjoying a special visitor from the City of Alexandria Police Department. Licensing Inspector was present today from 11:35 AM ? 2:05 PM. If you have questions regarding this inspection please contact me at (703) 479-4678 or at sarah.marbert@doe.virginia.gov

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on a review of records, one staff record did not contain documentation of a nationwide fingerprint search result prior to employment. Evidence: 1 of 2 staff records reviewed did not have a fingerprint result on file prior to being employed. The results are dated 6/8/22 (Staff B ? Date of Hire (DOH) 5/21/22).
Plan of Correction:	In the future - all new staff fingerprinting will be done prior to the hire date.
Standard #:	8VAC20-780-60-A-8
Description:	Based on a review of records, child records do not contain all required components. Evidence: 1 of 3 child records reviewed did not contain an allergy action plan for a diagnosed food allergy. (Child 1) The form provided authorized Fairfax County Schools to administer medication and contained an action plan for the school system.
Plan of Correction:	When accepting medication in the future, communicating feedback to the parentson which forms are needed. Also, provide the FARE form.
Standard #:	8VAC20-780-70
Description:	Based on a review of records, one staff record did not contain documentation of a negative TB screening prior to employment. Evidence: 1 of 4 staff records reviewed contained a TB screening result dated 7/1/22. (Staff C ? DOH: 6/16/22)
Plan of Correction:	In the future - all new staff TB test results required before hire date.
Standard #:	8VAC20-780-350-B
Description:	Based on observation, a ratio of 1 staff to 18 children (1:18) was not maintained. Evidence: *During the first shift of lunch, there were 91 children in the cafeteria with 5 staff. At multiple times, one or more staff persons left the cafeteria to enter the kitchen, or take children to the restroom further leaving the group out of ratio. *At the beginning of the first lunch shift (11:50 AM) there were 27 children with one staff person in the cafeteria.
Plan of Correction:	Redistribute staff lunch breaks/ staff appointment areas to allow 2 more staff members to be in lunch Session #1.
Standard #:	8VAC20-780-510-F
Description:	Based on a review of medications, one child?s medications have no authorization available. Evidence: 1 of 3 medications reviewed had no acceptable authorization available for review. (Child 3)
Plan of Correction:	When accepting medication in the future, communicating feedback to parents on which forms are needed. Also, provide FARE form on website.
Standard #:	8VAC20-780-510-P
Description:	Based on a review of medications, one medication has an expired authorization that was not renewed or the medication returned to the parent after 14 days. Evidence: The parent authorization exceeded the allowable 10 days of parent authorization and was not renewed or returned to the parent. (Child 2)
Plan of Correction:	Check authorization forms for expiration dares. Give parent new form to fill in or request extended authorization with doctor signature.
Standard #:	8VAC20-780-560-G
Description:	Based on observation, food brought from home was not clearly labeled and dated to identify the owner. Additionally, the center did not have extra food available for children when inadequate meals were brought from home. Evidence: 3* of 3 lunch boxes inspected were labeled with the child?s name; however, the containers were not dated. *One meal brought from home for a child contained: 1/2 bagel with cream cheese, oreo cookies and "Gummie" bears.
Plan of Correction:	*All lunches collected at drop off and inspected. At registration - give parents lunch from home expectations/diet requirements. *At food/lunch ox inspection, note those campers needing supplemental lunch.
Standard #:	8VAC20-780-560-J
Description:	Based on observation, tables were not properly sanitized after use. Evidence: The tables were sprayed with a cleaning solution and immediately wiped dry. There is no documentation that the cleaner in use has been approved by the EPA for sanitization. The definition of ?Sanitized? requires the solution be allowed to air dry for two minutes.
Plan of Correction:	Spray solution and leave for 2 minutes before wiping up. Staff provided with expectation now and next summer at orientation.
Standard #:	8VAC20-780-560-L
Description:	Based on observation, staff did not sit with children during meal times. Evidence: During both ?shifts? of lunch, no staff person sat with children eating.
Plan of Correction:	Designate staff to serve and staff to sit and monitor.