VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Barbara Lopez-Otero
702 Birch Court
Herndon, VA 20170
(571) 707-1324

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: March 9, 2023

Complaint Related: No

Areas Reviewed:

22.1 Background Checks Code 63.2 Child abuse and neglect 8VAC20-790 Subsidy Program Vendor Requirements for Family Day Homes

Technical Assistance:

Discussed getting permission from the parents to take the children on walks.

Comments:

An in-person annual subsidy inspection was conducted on 3/09/2023 from 9:40am to 11:00am. There were (4) children in care with the vendor. The inspector reviewed (4) children?s records and (6) adult/household member records submitted by the vendor to ensure compliance with the health and safety regulations. Information gathered during the inspection determined areas of non-compliance with applicable regulations or law, and violations were documented on the violation notice issued to the vendor. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:

Standard #:	8VAC20-790-180-A
Description:	Based on observation, the caregiver records and children's information was not kept confidential. Evidence: 1. The supplemental page dated 2/27/2020 that is considered confidential was posted on the bulletin board for others to view.'
Plan of Correction:	I took it down.
Standard #:	8VAC20-790-190-B
Description:	Based on review of children's Records, the child information does not include all required information. Evidence: 1. Child #1's file was missing one parent's work phone number and a written agreement between the parent and vendor. 2. Child #2's file was missing both parent's work phone number and one parent's place of employment and address, a written agreement between the parent and vendor and the immunization record. 3. Child #3's file was missing one parent's home address, work address and work phone number and a written agreement between and the parent and vendor. 4. Child #4's file was missing one parent's work phone number and the written agreement between the parent and vendor.
Plan of Correction:	I promise to have the information for the records.
Standard #:	8VAC20-790-230-A
Description:	Based on record review, the vendor did not obtain documentation that the child has been immunized according to the requirements of subsection A of ? 32.1-46 of the Code of Virginia and applicable State Board of Health regulations before the child attended the family day home. Evidence: 1. Child #2 (Start Date 2/23/2023) was in attendance during the inspection and the vendor did not have the child's immunization record.
Plan of Correction:	I promise to send you the vaccination record before 3/18/2023.
Standard #:	8VAC20-790-360-G
Description:	Based on observation, the vendor did not provide cots, rest mats or beds for children 12 months of age or older. Evidence: 1. The vendor had one cot, but had 4 children (Approximate ages 16 months, 18 months, 3 years and 5 years) in attendance. She stated the children sleep in the baby swings and one sleeps on the cot.
Plan of Correction:	I already bought 4 rest mats and 4 sheets for the cribs.
Standard #:	8VAC20-790-410-B-2
Description:	Based on observation, the provider did not have a working battery operated radio. Evidence: 1. The provider had a radio, but did not have batteries to put in it to make it work.
Plan of Correction:	I already bought batteries for the radio.
Standard #:	8VAC20-790-430-B
Description:	Based on review, the vendor did not maintain a record of the dates of the practice drills for one year. Evidence: 1. The vendor had record of drills in January 2023 and February 2023, but did not have record of 10 months of the drills in 2022.
Plan of Correction:	I also promise to have the exercise record and the information for the records.