VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Morena Mejia
413 S. Van Dorn Street
Apt 103
Alexandria, VA 22304
(571) 357-1040

Current Inspector: Karen Dickens (571) 423-6978

Inspection Date: April 6, 2023

Complaint Related: No

Areas Reviewed:

22.1 Background Checks Code 63.2 Child Abuse and Neglect 8VAC20-790 Subsidy Program Vendor Requirements for Family Day homes

Comments:

An in-person annual subsidy inspection was initiated by licensing staff and concluded on April 6, 2023, between the hours of 9:00am to 10:00am. There were three children(7pts) in care and no children living in the home under the age of 12 present with the vendor. The inspector reviewed no children?s records because the vendor did not have children's records for each child in care and two adult/household member records submitted by the vendor to ensure compliance with the health and safety regulations. Information gathered during the inspection determined areas of non-compliance with applicable regulations or law, and violations were documented on the Violation Notice issued to the vendor. If you should have any questions, please call or send an email to karen.dickens@doe.virginia.gov. Thank you.

Violations:

Standard #:	8VAC20-790-180-B
Description:	Based on record review and interview, the vendor did not maintain a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. There was no documentation of daily attendance at the time of the inspection. When the inspector arrived at the home, there were two children present. When the inspector asked the vendor for attendance for the two children in care, the vendor confirmed that they did not have a written hard copy of daily attendance.
Plan of Correction:	The state licensing inspector will email a copy of the department's model form for attendance. The vendor will use the attendance form to record attendance.
Standard #:	8VAC20-790-190-A
Description:	Based on record review and interview, vendors did not maintain, and keep at the family day home, written or electronic information for each enrolled child. Evidence: 1. The vendor had three children in care at the time of the inspection. The vendor did not maintain children's records for each child. 2. The vendor confirmed that the three children did not have written or electronic information for each enrolled child.
Plan of Correction:	The vendor will provide each parent with a copy of the children's record to be completed.
Standard #:	8VAC20-790-230-A
Description:	Based on record review and interview, the vendor did not obtain documentation that the children in care have been immunized. Evidence: 1. At the time of the inspection, there were three children in care. Each child did not have documentation of immunizations. 2. The vendor confirmed that they had not obtained the immunizations for Child #1 (Start date-02/12/2023), Child #2 (Start date-10/11/2022) and Child #3(Start date-04/06/2023).
Plan of Correction:	The vendor will get a copy of each child's immunization record and put it in the record.
Standard #:	8VAC20-790-250-F
Description:	Based on record review and interview, caregivers who work directly with children did not have 16 hours of annual training. Evidence: 1. Caregiver #1 did not have documentation of 16 hours of annual training. Caregiver #1 did not complete the department's health and safety update course. 2. Caregiver #1 confirmed that they did not complete 16 hours of annual training to include the department's health and safety update training.
Plan of Correction:	The vendor will complete 16 hours of training.
Standard #:	8VAC20-790-430-B
Description:	Based on record review and interview, the vendor did not maintain a record of the dates of the practice drills for one year. Evidence: 1. The vendor did not maintain a record of the dates of the emergency evacuation, shelter in place, and lockdown drills. 2. The vendor confirmed that the practice drills were conducted, but they did not keep a record of the drills for the year.
Plan of Correction:	The vendor stated that documentation of the emergency evacuation, shelter in place, and lockdown drills were sent to someone. The vendor will make copies of the Drill Log sheet and keep a record of the dates of the drills.