VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Camp McLean
1753 Kirby Road
Mc lean, VA 22101
(703) 448-8336

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: July 6, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed the background requirements. Discussed the minimal supply of appropriate materials for children in classrooms. Discussed the allergy list requirement.

Comments:

An unannounced monitoring inspection was conducted on 7/06/2023 from 9:00am to 11:05am. At the time of entrance, 59 children were in care with 8 staff members present. Children were observed washing hands, filling up water bottles and playing with legos. A selection of staff and children records, medications, the physical space, evacuation drills, emergency supplies and attendance records were reviewed. Areas of non-compliance are identified in the violation notice. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of staff records, the center did not have the fingerprint results for two staff prior to hiring. Evidence: 1. Staff #1 (Date of hire 6/20/2023) and Staff #5 (Date of hire 6/20/2023) did not have fingerprint results. This is required prior to hiring.
Plan of Correction:	Follow up with fingerprinting agency.
Standard #:	22.1-289.035-B-4
Description:	Based on review of staff records, the center did not obtain the sex offender registry check or the criminal history record from any state in which the individual resided in the preceding five years prior to the 1st day of employment. Evidence: 1. Staff #1 (Date of hire 6/20/2023) did not have the results of the sex offender registry check or the criminal history record for California.
Plan of Correction:	Obtain registry and criminal record for CA.
Standard #:	8VAC20-780-140-B
Description:	Based on review of children's records, the center did not obtain a physical exam within 12 months prior to attendance for children two years of age through five years of age. Evidence: 1. Child #4 (5 years old) had a physical dated 3/10/2021 with a start date of 6/26/2023.
Plan of Correction:	Obtain current document from parents.
Standard #:	8VAC20-780-160-A-2
Description:	Based on review of staff records, the center did not obtain documentation of a negative tuberculosis screening within the last 30 calendars days of the date of employment. Evidence: 1. Staff #5 (Date of employment 6/20/2023) had a tuberculosis screening dated 7/03/2023.
Plan of Correction:	Obtain proper results.
Standard #:	8VAC20-780-160-C
Description:	Based on review of staff records, the center did not obtain the results of a follow up tuberculosis screening at least every two years from the date of the first initial screening or testing for two staff. Evidence: 1. Staff #4 (rehire date 6/20/2023) had an initial tuberculosis screening or test on 6/14/2021 and then received the update screening or test on 6/22/2023. 2. Staff #6 had a tuberculosis screening or test dated 6/20/2018.
Plan of Correction:	Obtain proper TB test follow up results.
Standard #:	8VAC20-780-40-M
Description:	Based on interview, the center did not maintain, in a way that is accessible to all staff who work with children, a current dated written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan in each room or area where children are present. Evidence: 1. Staff were interviewed and stated they did not have a written list of all children's allergies, sensitivities, and dietary restrictions.
Plan of Correction:	Complete master list for placement in classrooms.
Standard #:	8VAC20-780-50-A
Description:	Based on observation, staff records were not treated confidentially. Evidence: 1. The supplemental page from the 6/21/2023 inspection was posted on the wall. This page is considered confidential and is not to be posted in the facility.
Plan of Correction:	Take down document.
Standard #:	8VAC20-780-60-A
Description:	Based on review of children's records, the center did not obtain all required information in the children's records. Evidence: 1. Child #5 (start date 6/26/2023) was missing two emergency contact names, addresses and phone numbers.
Plan of Correction:	Obtain the proper emergency contacts.
Standard #:	8VAC20-780-60-A-8
Description:	Based on review of children's records and interview, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Child #1 (start date 6/20/2023) had a diagnosed food allergy and the center did not have a written care plan with instructions from a physician..
Plan of Correction:	Obtain written care plan from parent of child.
Standard #:	8VAC20-780-70
Description:	Based on interview, the center did not keep complete staff records at the center for each staff person. Evidence: 1. Staff #1's record (Date of hire 6/20/2023) was missing documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering. background checks as required by the regulation entitled Background Checks for Licensed Child Day Programs, documentation to demonstrate that the individual possesses the education required by the job position. 2. Staff #2's record (Date of hire 6/20/2023) was missing documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering and documentation to demonstrate that the individual possesses the education required by the job position. 3. Staff #3 (Date of hire 6/20/2023) was missing documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering and documentation to demonstrate that the individual possesses the education and experience required by the job position. 4. Staff #5 (Date of hire 6/20/2023) was missing documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering. background checks as required by the regulation entitled Background Checks for Licensed Child Day Programs, documentation to demonstrate that the individual possesses the education and experience required by the job position.
Plan of Correction:	Obtain necessary documents from staff (references, proof of education, backgrounds, etc.)
Standard #:	8VAC20-780-80-A
Description:	Based on observation and interview, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. In Room 124, a written record of daily attendance was not maintained.
Plan of Correction:	Make sure adequate amount of attendance sheets are available.
Standard #:	8VAC20-780-380-A
Description:	Based on observation, the center did not post the daily schedule for preschoolers. Evidence: 1. The center had a daily schedule for preschoolers, but it was not posted in room 126.
Plan of Correction:	Have schedule posted never to be taken down.
Standard #:	8VAC20-780-430-B
Description:	Based on observation, materials and equipment available did not include an adequate supply as appropriate for each age group of texture materials, construction materials, books and social living equipment. Evidence: 1. In room 118, there were no books or social living equipment and approximately 5 board games and legos. 2. In room 124, there were only legos and approximately five board games in sight.
Plan of Correction:	Obtain more materials & equipment.
Standard #:	8VAC20-780-430-K
Description:	Based on observation, the center did not make a provision for an individual place for each child's personal belongings. Evidence: 1. In Room 118, the children's belongings/backpacks were laying on the floor/carpet.
Plan of Correction:	Have all bags organized within cubbies or specific area for storage.
Standard #:	8VAC20-780-550-A
Description:	Based on review, the center did not have an emergency plan that was developed in consultation with local or state authorities. Evidence: 1. The center had an emergency plan that was not developed in consultation with local and state authorities.
Plan of Correction:	Have EP reviewed and approved by authorities.
Standard #:	8VAC20-780-550-B
Description:	Based on review, the emergency preparedness plan did not contain the required procedural components. Evidence: 1. The emergency plan did not contain the required procedural components.
Plan of Correction:	Complete update of EPP and have reviewed.