VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Camp McLean
1753 Kirby Road
Mc lean, VA 22101
(703) 448-8336

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: July 17, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed that prescription medication must be in the original container with prescription label attached. Discussed the drill record and the need to do a fire drill in July and August and complete one more shelter in place drill and a lock down drill before the end of the summer program. Discussed following up with the fire marshall to review the emergency preparedness plan. Discussed the VA central Registry results need to be received within 30 days of hire. Most had 3 more days. Discussed the allergy action plan. Discussed the repeat violations. Proof of birth is needed by the 7th day of enrollment.

Comments:

An unannounced renewal inspection was conducted on 7/17/2023 from 9:42am to 12:30pm. At the time of entrance, 76 children were in care with 11 staff members present. Children were observed playing with toys during free play, heading to the music room, lining up to use the restroom, listening to music, playing outside and dancing/moving to music. A selection of staff and children records, medications, the physical space, evacuation drills, allergy action plans and attendance records were reviewed. The site was clean. Interactions between the children and staff were positive. Areas of non-compliance are identified in the violation notice. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:

Standard #:	22.1-289.011-F
Description:	Based on observation, the violation notice and inspection summary were not posted in a conspicuous place on the licensed premises as required by the Superintendent. Evidence: 1. The acknowledgement of inspection was posted for 7/06/2023, but the violation notice and summary were not posted.
Plan of Correction:	Post correct documents in a visible area that meet licensing standards
Standard #:	22.1-289.035-B-2
Description:	Based on review of staff records, the center did not have the fingerprint results for staff prior to hiring. Evidence: 1. Staff #1 (Date of hire 6/20/2023) had fingerprint results on 6/27/2023. 2. Staff #2 (Date of hire 6/20/2023) had fingerprint results on 6/22/2023. 3. Staff #4 (Date of hire 6/20/2023) did not have fingerprint results. 4. Staff #6 (Date of hire 6/20/2023) did not have fingerprint results. 5. Staff #9 (Date of hire 6/20/2023) did not have fingerprint results.
Plan of Correction:	Follow up with agency on fingerprint results. Document when contacted and response of agency.
Standard #:	22.1-289.035-B-4
Description:	Based on review of staff records, the center did not obtain the sex offender registry check or the criminal history record from any state in which the individual resided in the preceding five years prior to the 1st day of employment or the child abuse and neglect registry by the end of the 30th day of employment. Evidence: 1. Staff #1 (Date of hire 6/20/2023) did not have the results of the sex offender registry check for Maryland prior to the 1st day of employment/service. 2. Staff #3 (Date of hire 6/14/2022 and rehire 6/20/2023) did not have the results of the sex offender registry check for Missouri and Hawaii prior to the 1st day of employment/service and did not have the child abuse and neglect registry by the end of the 30th day of employment.. 3. Staff #4 (Date of hire 6/20/2023) did not have the results of the sex offender registry check for Maryland and Washington DC prior to the 1st day of employment/service and did not have the criminal history record for Washington DC prior to the 1st day of employment/service. 4. Staff #6 (Date of hire 6/20/2023) did not have the results of the criminal history record for California prior to the 1st day of employment/service.
Plan of Correction:	Obtain sex offender results fromapproved site for all staff missing asap
Standard #:	8VAC20-780-160-A-2
Description:	Based on review of staff records, the center did not obtain documentation of a negative tuberculosis screening within the last 30 calendars days of the date of employment. Evidence: 1. Staff #1 (Date of employment 6/20/2023) had a tuberculosis screening dated 6/23/2023. 2. Staff #2 (Date of employment 6/20/2023) had a tuberculosis screening dated 6/22/2023. 3. Staff #4 (Date of employment 6/20/2023) had a tuberculosis screening dated 6/23/2023.
Plan of Correction:	Ensure TB results are obtained prior to start date
Standard #:	8VAC20-780-160-C
Description:	Based on review of staff records, the center did not obtain the results of a follow up tuberculosis screening at least every two years from the date of the first initial screening or testing for one staff. Evidence: 1. Staff #10 had a tuberculosis screening or test dated 6/20/2018.
Plan of Correction:	Have Staff #10 get current TB results asap
Standard #:	8VAC20-780-60-A-8
Description:	Based on review of children's records and interview, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Five out of 6 children listed on the center's allergy list with diagnosed food allergies did not have a written care plan for each child to include instructions from a physician.
Plan of Correction:	Obtain allergy action plans frommissing children for camp records
Standard #:	8VAC20-780-70
Description:	Based on review of staff records, the center did not have complete records for each staff person. Evidence: 1. Staff #1's record (Date of hire 6/20/2023) was missing documentation of one reference as to character and reputation as well as competency were checked before employment or volunteering. 2. Staff #3's record (Date of hire 6/14/2022 and rehire 6/20/2023) was missing documentation of two references as to character and reputation as well as competency were checked before employment or volunteering. 3. Staff #5's record (Date of hire 6/13/2022 and rehire 6/20/2023) was missing one reference as to character and reputation as well as competency were checked before employment or volunteering. 4. Staff #6's record (Date of hire 6/20/2023) was missing documentation that the individual possesses the education required by the job position. 5. Staff #7's record (Date of hire 6/20/2023) was missing documentation that the individual possesses the education and training required by the job position, two or more references as to character and reputation as well as competency were checked before employment or volunteering. 6. Staff #8's record (Date of hire 6/20/2023) was missing documentation that the individual possesses the education, experience and training required by the job position. 7. Staff #9's record (Date of hire 6/20/2023) was missing documentation that the individual possesses the experience required by the job position and that two or more references as to character and reputation as well as competency were checked before employment or volunteering and .
Plan of Correction:	Obtain missing documents for staff 7/20/2023 records and file in accordance with licensing standards
Standard #:	8VAC20-780-240-A
Description:	Based on review of records, two staff did not complete the Virginia Department of Education-sponsored orientation course s within 90 calendar days of employment. Evidence: 1. Staff #1 (Date of hire 6/14/2022) and Staff #5 (Date of hire 6/13/2022) did not have record of completing the Virginia Department of Education-sponsored orientation course s within 90 calendar days of employment..
Plan of Correction:	Have staff obtain mandated orientation course.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, hazardous substances were not kept in a locked place using a safe locking method. Evidence: 1. In classroom 126, a container of Clorox wipes were on top of a refrigerator.
Plan of Correction:	Remove hazardous substances to a locked away location
Standard #:	8VAC20-780-430-K
Description:	Based on observation, the center did not make a provision for an individual place for each child's personal belongings. Evidence: 1. In Room 118, the children's belongings/backpacks were laying on the floor/carpet.
Plan of Correction:	Childrens belongings to be placed indesignated cubbie area, meeting licensing standards
Standard #:	8VAC20-780-560-G
Description:	Based on interview and observation, the center did not follow all requirements when food is brought from home. 1. In Room 118, staff stated they check for peanut products, but do not check that food container's from home are sealed and clearly dated and labeled in a way that identifies the owner. 2. In Room 126, the lunch boxes were not clearly dated.
Plan of Correction:	Have staff thoroughly check lunches for peanut products. Staff will ensure all lunches are sealed. Staff will indicate date and names on all checked & approved lunches.