VIRGINIA DEPARTMENT OF SOCIAL SERVICES

New Temple Grove Ministries
3972 South Military Highway
Chesapeake, VA 23321
(757) 241-3004

VDSS Contact: Arlene Agustin (804) 629-7519

Inspection Date: Jan. 10, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-191 Background Checks for Child Welfare Agencies 22VAC40-665 INTRODUCTION 22VAC40-665 ADMINISTRATION 22VAC40-665 STAFF QUALIFICATIONS & TRAINING 22VAC40-665 PHYSICAL PLANT 22VAC40-665 STAFFING & SUPERVISION 22VAC40-665 PROGAMS 22VAC40-665 SPECIAL CARE PROVISIONS & EMERGENCIES 22VAC40-665 SPECIAL SERVICES

Technical Assistance:

Today we discussed ensuring the safety of children when they utilize the parking lot area for outdoor activities such as basketball.

Comments:

An unannounced Subsidy Health and Safety Inspection was conducted on 1/10/2020 from 3:00 p.m. until 4:55 p.m. At the time of entrance, the following adult to child ratios were observed: 4 children 8 months to 23 months old with 1 staff 3 children 2 years old, with 1 staff 5 children 3 years old, with 1 staff 5 children 4 to 5 years old, with 1 staff 17 children 5 to 10 years old with 1 staff The records sample size consisted of 5 children?s records and 7 staff records. Children were observed playing outdoors and participating in small group activities and table top games. Medication administration was not observed today. The center director stated that no medication is administered to children in care at this time and that children are not routinely transported in a vehicle while in care. A sampling of accident / injury reports were reviewed in the children's records. There are currently no children enrolled with diagnosed food allergies. Thank you for your time during today's inspection. Please do not hesitate to contact me if I may be of assistance.

Violations:

Standard #:	22VAC40-665-520-B-7
Description:	Based on a review of records and interview, the vendor did not maintain immunization records for enrolled children on or before their first day of attendance in the program. Evidence: Five children's records were reviewed. The record for child #3 who began attending the program 9/3/19 did not contain documentation of immunizations. Staff #6 confirmed that the child is enrolled in the program and that documentation of the child's immunizations were not in the record.
Plan of Correction:	Staff #6 stated that she would contact the parent and request that child #3's immunization record be submitted to be placed in child #3's record within 2 weeks.
Standard #:	22VAC40-665-540-B
Description:	Based on a review of records, the vendor did not ensure that Tuberculosis screenings for staff are conducted every two years from the initial screening. Evidence: Seven staff records were reviewed. The records for staff #3 contained the most recent Tuberculosis screening which was dated 8/29/17. The records for staff #5 contained the most recent Tuberculosis screening which was dated 8/29/17.
Plan of Correction:	Staff #3 and staff #5 submitted updated Tuberculosis screenings dated 1/12/2020 and a copy was sent electronically to the inspector on 1/13/2020.
Standard #:	22VAC40-665-580-H
Description:	Based on a review of records and interview the vendor was unable to demonstrate that each staff who works directly with children annually attends at least 16 hours of training and staff development activities, to include the department's health and safety update course. Evidence: Seven records were reviewed. None of the six staff records for staff employed more than 2 years (staff #1, #2, #3, #4, #5, and #6) contained documentation of a total of 16 hours of training for the previous 12 month period. All of the seven staff had obtained the original Virginia Preservice Training. However, of the 6 staff who had been employed for 12 months since their original Virginia Preservice Training had not obtained the department's required health and safety update course. The program Director was unable to provide more than a few hours of training for several staff during the inspection and stated that she was not aware of the department's health and safety update course.
Plan of Correction:	The program director (staff #6) stated that additional training had been completed by staff but was unable to locate documentation of such. Staff #6 states that subsequent training will be filed in a manner that it is easily located as needed. Each staff will be asked to complete the department's health and safety update course and documentation of completion will be filed in a manner that it is easily located as needed. The program director (staff #6) stated that all staff would complete the Health and Safety update course within 30 days and that documentation of such would be placed in their records. Staff #6 stated that a minimum of 16 hours of training would be obtained and documented for the current 12 month period.