VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Marina Rosas
1405 S. Buchanan Street
Arlington, VA 22204
(703) 820-0259

Current Inspector: Ariel Hayes (804) 629-7124

Inspection Date: Aug. 27, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-111 Administration 22VAC40-111 Personnel 22VAC40-111 Household Members 22VAC40-111 Physical Health of Caregivers and Household Members 22VAC40-111 Caregiver Training 22VAC40-111 Physical Environment and Equipment 22VAC40-111 Care of Children 22VAC40-111 Preventing the Spread of Disease 22VAC40-111 Emergencies 22VAC40-111 Nutrition 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks for Child Welfare Agencies 20 Access to minor?s records 63.2 Child abuse and neglect 63.2 Licensure and Registration Procedures 63.2 Facilities and Programs

Technical Assistance:

Information was provided by the Licensing Inspector (LI) to contact a representative within the central registry in order to follow-up on a request that had been sent. Additional information was sent with regards of obtaining the required out-of-state background checks from the District of Columbia.

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews, and a virtual tour of the program. A renewal inspection was initiated and concluded on 08/27/2021. The Provider was contacted by telephone and a virtual inspection was conducted. There were 5 children present (a total of 16 points), ranging from 8 months to 3 years in age, with 2 caregivers supervising. The inspector reviewed compliance in the areas of administration; physical plant; staffing and supervision; programming; medication (no medication on site); special care and emergencies; and nutrition. A total of 5 children records, 1 household record, and 2 staff records were reviewed. Information gathered during the inspection determined that there were non-compliances with the applicable standards, code and/or law. These violations were documented on the Violation Notice issued to the program. If you should have any questions, please call or send an email to charlie.perkins@doe.virginia.gov. Thank you. Charlie Perkins, Licensing Inspector (703) 309-3963

Violations:

Standard #:	22VAC40-111-90-C
Description:	Based on review, 2 of 5 children files indicated that the Family Day Home (FDH) did not obtain documentation of additional immunizations for children (who were not exempt from the immunization requirements according to subsection B of this section) once every six months for children under the age of two years. Evidence - 1. On the date of inspection (08/27/2021), the following immunization page were located on file: for Child #2 (dated - 10/15/2020), and for Child #3 (dated - 12/07/2020). 2. This was confirmed by the Provider on the date of inspection.
Plan of Correction:	The parents of both children shall be contacted in order to obtain updated documentation. This updated documentation shall be then placed on file.
Standard #:	22VAC40-191-60-D-1
Description:	Based on interview, the Provider did not contact the central registry within four working days about a requested report that was sent (within seven calendar days of employment) but was not returned within 30 calendar days. Evidence - 1. On the date of inspection (08/27/2021) stated that a request of the central registry for Staff #2 was sent within 7 days of her employment. 2. However, the Provider did not follow-up with a contact call (within four working days) after it had been more than 30 calendar days since it was sent.
Plan of Correction:	Information provided by the Licensing Inspector (LI) shall be used to contact a representative within the central registry. If needed, a new request shall be sent.
Standard #:	63.2-1720.1-B-4
Description:	Based on review, 1 of 2 staff files indicated that the Family Day Home (FDH) did not obtain a copy of the results of a criminal history record information check (CRC), a sex offender registry check (SOR), and a search of the child abuse and neglect registry (CPS) or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence - 1. On the date of inspection (08/27/2021) it was determined that Staff #2 had previously resided in Washington, D.C., within the past 5 years. This was documented on a staff information sheet and confirmed by the Provider. 2. A CRC, a SOR, and a CPS check from the District of Columbia (DC) were not available for review for Staff #2 on the date of inspection.
Plan of Correction:	All required documentation from DC shall be obtained and placed on file for Staff #2.