VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Martha Morales
7855 Heritage Drive
Annandale, VA 22003
(571) 830-7957

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: May 2, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-800 Administration 8VAC20-800 Personnel 8VAC20-800 Household Members 8VAC20-800 Physical Health of Caregivers and Household Members 8VAC20-800 Caregiver Training 8VAC20-800 Physical Equipment and Environment 8VAC20-800 Care of Children 8VAC20-800 Preventing the Spread of Disease 8VAC20-800 Medication Administration 8VAC20-800 Emergencies 8VAC20-800 Nutrition 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks 22.1 Background Checks Code, Carbon Monoxide 54.1 Provider must be MAT certified to administer prescription medication. 63.2 Child abuse and neglect

Technical Assistance:

Discussed lockdown drills and shelter in place drills must be documented on the drill log. Discussed the requirement that the provider must live in the home in order to have a licensed family day home or be caring for a child that lives in the home.

Comments:

An unannounced monitoring inspection was conducted today with the provider on site. There were 7 children with two caregivers. A sample of 2 children's files and 2 caregivers/household member's files were reviewed. The children were engaged in the following: sitting in high chairs, being held and watching tv. The site was clean, organized and contained an abundant supply of developmentally appropriate materials. Interactions between the children and caregiver were positive. The physical space, evacuation drills, attendance records and the Emergency Preparedness Plan were reviewed. Areas of non-compliance are identified in the violation notice. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on review, the family day home did not have central registry finding within 30 days of employment. Evidence: 1. The provider could not locate the Virginia central registry for her file.
Plan of Correction:	I located the document after the inspection and will keep files organized in the future.
Standard #:	8VAC20-800-790
Description:	Based on observation, the provider did not have all required numbers posted in a visible area close to the telephone. Evidence: 1. The provider did not have the responsible person (who is 18 years of age or older that is able to arrive at the family day home within 10 minutes for emergency backup care until the children can be picked up by parent) emergency backup posted as required.
Plan of Correction:	I will post the number of the person who can arrive within 10 minutes in case of emergency.
Standard #:	8VAC20-800-830-C
Description:	Based on interview, the provider did not have documentation maintained of shelter-in-place drills. Evidence: 1. The provider stated that shelter in place drills were practiced, but did not have documentation of the drills.
Plan of Correction:	I will post and keep the documentation of shelter in place and send it via email to the inspector.
Standard #:	8VAC20-800-120-B
Description:	Based on review, the assistant's record did not contain all the requirements. Evidence: 1. Assistant #1 did not have the address, job title, date of employment and name address and telephone number of a person to be notified in an emergency,
Plan of Correction:	I will have the assistant record completed and send a copy to the inspector by email.
Standard #:	8VAC20-800-60-B
Description:	Based on review, a child's record did not contain all the requirements. Evidence: 1. Child #2 (start date 6/02/2020) did not have a 2nd emergency contact name, address and phone number.
Plan of Correction:	The parent found another person (friend) and had the address and phone number. I will send the copies of the correction to the inspector.
Standard #:	8VAC20-800-70-B
Description:	Based on review of children's records, the provider did not obtain the parent's written acknowledgement of the receipt of the information in this section. Evidence: 1. Child #2 (start date 6/02/2020) did not have the parent's signature on the policy for administering medication or the liability insurance declaration.
Plan of Correction:	Parent already signed the document. I will send a copy of the document to the inspector via email.
Standard #:	8VAC20-800-200-C
Description:	Based on interview, documentation of the orientation was not signed and dated by the provider and assistant. Evidence: 1. The provider stated the orientation was completed, but did not have the orientation document signed and dated.
Plan of Correction:	I will have the document signed and dated.