VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Parvathi Vanapala
2628 Iron Forge Rd
Herndon, VA 20171
(703) 856-7952

Current Inspector: Kara Vaughan (703) 537-6241

Inspection Date: Jan. 10, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-800 Administration 8VAC20-800 Personnel 8VAC20-800 Household Members 8VAC20-800 Physical Health of Caregivers and Household members 8VAC20-800 Caregiver Training 8VAC20-800 Physical Equipment and Environment 8VAC20-800 Care of Children 8VAC20-800 Preventing the Spread of Disease 8VAC20-800 Medication Administration 8VAC20-800 Emergencies 8VAC20-800 Nutrition 8VAC20-800 Transportation 8VAC20-800 Nighttime Care 8VAC20-820 THE LICENSE 8VAC20-820 THE LICENSING PROCESS 8VAC20-820 HEARINGS PROCEDURES 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 54.1 Provider must be MAT certified to administer prescription medication. 63.2 Child abuse and neglect

Comments:

An unannounced renewal inspection was conducted today from 12:45pm-1:30pm. There were 2 children directly supervised by 2 staff. The home, 2 staff records, 2 children?s records, evacuation drills, emergency supplies, and policies were inspected. There were no medications on site today. Children were observed playing freely. The home was clean and organized. Areas of non-compliance are identified in the Violation Notice. If you have any questions regarding this inspection, please contact the Licensing Inspector, Kara Wright at Kara.vaughan@doe.virginia.gov or 703-537-6241.

Violations:

Standard #:	8VAC20-800-730-D
Description:	Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: An open shelf containing numerous bottles of prescription medication and vitamins was observed in the kitchen nook area accessible to children.
Plan of Correction:	All the prescription medication and vitamins are kept in closed kitchen cabinets not accessible to kids.
Standard #:	8VAC20-800-800-B
Description:	Based on record review, the provider did not review the emergency plan at least annually. Evidence: The emergency plan was last reviewed on 10/5/2021.
Plan of Correction:	Reviewed emergency plan. Marked calendar to review in a timely manner.
Standard #:	8VAC20-800-830-B
Description:	Based on record review, shelter-in-place procedures were not practiced a minimum of twice per year. Evidence: No documentation was present to substantiate the practice of shelter-in-place drills within the past year.
Plan of Correction:	Reviewed shelter in place marked calendar to review for every six months.
Standard #:	8VAC20-800-100-A
Description:	Based on record review, the provider did not obtain documentation of a physical examination by or under the direction of a physician prior to a child's attendance or within 30 days after the first day of attendance. Evidence: The record for Child 2 did not contain the results of a physical examination.
Plan of Correction:	Obtained physical examination report.
Standard #:	8VAC20-800-50-A
Description:	Based on record review and provider statement, the family day home did not keep a written record of children in attendance each day. Evidence: On the date of inspection the attendance sheet was dated 12/29/2022. The provider stated that there was no attendance record for the current date.
Plan of Correction:	Kids went on vacation missed attendance for 1/9/23 &01/10/2023. Entering time regularly.
Standard #:	8VAC20-800-60-B
Description:	Based on record review, children's records did not contain all required information. Evidence: Child 2's record did not contain: either parent's place of employment, the child's insurance policy number, or the names, addressed, written authorization of emergency medical care, and phone numbers of two emergency contacts.
Plan of Correction:	Parents filled information for place of employment, child's insurance policy number, the names, addresses, and got written authorization of emergency medical care, emergency contact information.
Standard #:	8VAC20-800-70-A
Description:	Based on record review, parents were not provided in writing all required information. Evidence: Child 1's record did not contain documentation that the parents were provided the family day home's operating policies, medication policies, emergency preparedness policies, or status of liability insurance.
Plan of Correction:	Provided all required documents and got signature from parent kid started on 1/09/2023.
Standard #:	8VAC20-800-210-A
Description:	Based on record review, caregivers did not obtain a minimum of sixteen clock hours of training annually in areas relevant to their job responsibilities. Evidence: Adult 2's record did not contain any documentation of training conducted in 2022.
Plan of Correction:	Adult 2 will take trainings. He will get minimum sixt6een hours of trainings for next year will take trainings from today.
Standard #:	8VAC20-800-320-G
Description:	Based on record review and provider statement, the wood burning fireplace and associated chimney was not inspected annually by a knowledgeable inspector to verify that the devices are properly installed, maintained, and cleaned as needed. Evidence: There was no documentation of a fireplace or chimney inspection. The provider stated that none had been conducted.
Plan of Correction:	We never used fireplace in last 9 years. Working with handyman to close fire place will send photo after closing fire place.