VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Myra Bryan
4470 Torrence Place
Woodbridge, VA 22193
(703) 878-8737

Current Inspector: Donna Liberman (540) 359-5244

Inspection Date: Jan. 31, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-800 Administration 8VAC20-800 Caregiver Training 8VAC20-800 Physical Equipment and Environment 8VAC20-800 Care of Children 8VAC20-800 Preventing the Spread of Disease 8VAC20-800 Medication Administration 8VAC20-800 Emergencies 8VAC20-800 Nutrition 8VAC20-770 Background Checks 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Provided technical assistance on standard: 1) 320: small electrical appliances such as, but not limited to, curling irons, toasters, blenders, can openers, and irons shall be unplugged unless being used by the caregiver. 2) 580C: Daily age-appropriate activities shall include: a) opportunities for alternating periods of indoor active and quiet play depending on the ages of the children; b) opportunities for vigorous outdoor play daily, depending on the weather; c) opportunities for children to exercise initiative and develop independence; and d) opportunities for structured and unstructured play time and provider-directed and child-initiated learning activities

Comments:

An unannounced monitoring inspection was conducted from 9:30 - 11:00am with the provider. There were four children in care, ranging from four to six years of age, for a total of six points. Children were observed eating snack, and sitting at desks completing school work. Snack served today: pancakes, apple slices and milk. Eight child records were reviewed along with the written attendance record, emergency drill log, menu, and required posted information. The provider is not Medication Administration Training (MAT) certified and cannot administer medication to children in care. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the violation notice, and then return a signed and dated copy to the licensing office by 4:00pm on Thursday, 2/15/2024. If you have further questions about this inspection please contact Donna Liberman at 540-359-5244 or Donna.Liberman@doe.virginia.gov.

Violations:

Standard #:	22.1-289.011-F
Description:	Based on observation, and interview, the provider failed to post the last licensing inspection results, as required by the Superintendent, in a conspicuous place on the licensed premises. Evidence: the last inspection notice was not posted and the provider confirmed that it was not posted.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-30-A
Description:	Based on review of documentation, the provider failed to ensure compliance with relevant local regulations. Evidence: The provider does not have a special use permit that allows her to care for more than four children in her family day home. Documentation reveals that there were between five and seven children in care on approximately 31 different days in the months of December 2023 and January 2024.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-40-A
Description:	Based on review of documentation, the provider failed to ensure that the total number of children receiving care at any one time does not exceed the maximum licensed capacity of the home. Evidence: On approximately 31 different days, since December 4, 2023, there have been between five and seven children in attendance as documented on sign in sheets. The current license only allows four children in attendance at any one time.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-50-A
Description:	Based on review of documentation, the provider failed to maintain a written record of children in attendance each day. Evidence: the attendance record is not dated, therefore does not clearly and accurately state which children are or are not in attendance.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-60-B
Description:	(Repeat Violation) Based on review of eight child records, not all records contained all required information. Evidence: 1) The records for child #4, child #5, and child #7 did not contain the name and policy number of the child's medical insurance. 2) The records for child #4, child #5, child #6 and child #7 did not have complete emergency contact information (name, complete address and phone number) for two designated persons to contact.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-70-A
Description:	(Repeat Violation) Based on review of eight child records, not all records contained the parent's signed acknowledgement of having received, in writing, all required information for parents before the child's first day of attendance. Evidence: The records for child #1, child #2, child #3, child #4, child #5, child #7 and child #8 did not contain the parent's signed acknowledgement of having received all the information required in standard 70. There was no acknowledgement that parents received 1) the address of the website of the department, with a note that a copy of this chapter and additional information about the family day home may be obtained from the website, including compliance history; 2) Policies on the administration of medication; 3) whether or not there is liability insurance of at least $100,000 per occurrence and $300,000 aggregate in force on the family day home operation. The records for child #3 and child #4 did not contain the parent?s signed acknowledgement of having received provisions of the family day home?s emergency preparedness and response plan.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-90-A
Description:	Based on review of eight child records, the provider did not obtain documentation that each child has received immunizations prior to the child's first attendance. Evidence: the record for child #2 (date of first attendance: 11/30/2023) did not have documentation of immunizations.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-800-340-C
Description:	(Repeat Violation) Based on observation, and interview, not all bathrooms used by children contained paper towels. Evidence: there were no paper towels in the downstairs bathroom and the provider stated that they must have run out.
Plan of Correction:	Not available online. Contact Inspector for more information.