VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Carla Vasquez
7675 Northern Oaks Court
Springfield, VA 22153
(571) 225-8856

Current Inspector: Kara Vaughan (703) 537-6241

Inspection Date: Feb. 27, 2024

Complaint Related: Yes

Areas Reviewed:

8VAC20-800 Administration 8VAC20-800 Personnel 8VAC20-800 Household Members 8VAC20-800 Physical Health of Caregivers and Household members 8VAC20-800 Caregiver Training 8VAC20-800 Physical Equipment and Environment 8VAC20-800 Care of Children 8VAC20-800 Preventing the Spread of Disease 8VAC20-800 Medication Administration 8VAC20-800 Emergencies 8VAC20-800 Nutrition 8VAC20-800 Transportation 8VAC20-800 Nighttime Care 8VAC20-820 THE LICENSE 8VAC20-820 THE LICENSING PROCESS 8VAC20-820 HEARINGS PROCEDURES 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 54.1 Provider must be MAT certified to administer prescription medication. 63.2 Child abuse and neglect

Comments:

An unannounced inspection was conducted today between 12:40pm and 1:15pm in response to a complaint received by the Fairfax Licensing Office in regards to daily activities for children and child supervision guidelines. During the inspection the substitute provider was supervising 7 children (including two resident children who do not count in the capacity). Based on the ages of the children present it is determined that an additional caregiver was needed to meet the supervision guidelines. The complaint in therefore deemed to be 'valid". The complaint related violation and other non related violations can be found on the violation notice. If you have any questions regarding this inspection, please contact the Licensing Inspector, Kara Vaughan at Kara.vaughan@doe.virginia.gov or 703-537-6241. Please submit your plan of correction within five business days in order for it to be included on the public website.

Violations:

Standard #:	8VAC20-800-120-B
Complaint related:	No
Description:	Based on record review, caregiver records did not contain all required information. Evidence: Caregiver 2's record did not contain documentation of at least two references, the name and contact information for a person to contact in an emergency, or documentation of the caregiver qualifications.
Plan of Correction:	Reference letter and emergency contact information has been entered into caregiver's folder.
Standard #:	8VAC20-800-50-A
Complaint related:	No
Description:	Based on record review, the family day home failed to keep a written record of children in attendance each day. Evidence: There was no documentation of attendance for the month of February on the date of inspection.
Plan of Correction:	Will stay on top of attendance moving forward.
Standard #:	8VAC20-800-60-B
Complaint related:	No
Description:	Based on record review, children's records did not contain all required information. Evidence: Child 1's record did not contain addresses for two emergency contacts.
Plan of Correction:	Have asked this particular child's parent for information, will be more careful when reviewing packet at time of enrollment.
Standard #:	8VAC20-800-130
Complaint related:	No
Description:	Based on interviews, not all caregivers were able to communicate in English. Evidence: Caregiver 2 was unable to answer, in English, questions posed by the inspector like "How many children do you have today?" "Where are the children sleeping?".
Plan of Correction:	Caregiver is going to continue classes to feel more comfortable speaking English.
Standard #:	8VAC20-800-140-D
Complaint related:	No
Description:	Based on record review, the substitute did not record and sign the time of arrivals and departures on each day that the substitute provider works. Evidence: Caregiver 2 was operating in a substitute provider role on the date of inspection. There was not a time of arrival for Caregiver 2 in that position for the day.
Plan of Correction:	Have printed time in/out for Caregiver, it has been posted on bulletin board.
Standard #:	8VAC20-800-570-A
Complaint related:	Yes
Description:	COMPLAINT RELATED Based on observation and record review, the provider failed to ensure that a caregiver does not exceed 16 points by using the following point system: 1. Children from birth through 15 months of age count as four points each; 2. Children from 16 months through 23 months of age count as three points each; 3. Children from two through four years of age count as two points each; 4. Children from five years through nine years of age count as one point each; and 5. Children who are 10 years of age and older count as zero points. Evidence: At the beginning of the inspection there were 7 children present with one caregiver. The point total for the 8 children was 25 points, 9 points over the supervision guideline.
Plan of Correction:	Moving forward will be very careful not to surpass point system when needing to leave caregiver as my substitute.