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Childtime Children's Center - Kiln Creek
101 Kiln Creek Parkway
Yorktown, VA 23693
(757) 875-9693

Current Inspector: Michele Patchett (757) 439-6816

Inspection Date: Dec. 10, 2015

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Consultation was given regarding the documentation required for a child to be assigned to a different age group if such age group is more appropriate for the child's developmental level and the staff-to-children ratio shall be for the established the age group. The documentation must be clear that the parent has given permission for the child to be assigned to a different age group and the written assessment must be clearly completed by the program director and the program leader. All of this written documentation is required when a child is assigned to a different age group.

Comments:
An unannounced monitoring inspection was conducted on December 10, 2015. At the time of entrance there were 120 children and 21 staff members present with children. The sample size consisted of 5 children's records, 8 staff records and 3 medications were reviewed. Children were observed playing outside, preparing for and eating lunch and during their rest period. Previous violations were reviewed. The inspection began at approximately 10:45 AM and ended at approximately 3:00 PM. Areas of non-compliance are identified on the violation notice. The results of the inspection and violations cited were reviewed and verified with the center director during the exit interview. Please complete the columns for description of action to be taken and date to be corrected for each violation cited on the violation notice, and then return it to the licensing office within 10 calendar days of receipt. If you have any questions, contact your licensing inspector at (757) 404-0568.

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on a record review and staff interviews the licensee did not ensure there was a separate record for each child enrolled which contained all the required information. Evidence: During the inspection on December 10, 2015 the record for child #5 did not include the proof of identity, the employment phone number and home address for one parent listed and the home phone number for both parents listed.

Plan of Correction: Effective 12/16/15, prior to the child entering care, management will check file for completion to include proof of identity, the employment phone number and home address for one parent listed and the home phone number for both parents listed. DM will review quarterly for compliance.

Standard #: 22VAC40-185-70-A
Description: Based on a record review and staff interviews the licensee did not ensure the staff records included all the required information. Evidence: During the inspection on December 10, 2015 the following records were determined to be incomplete: 1) The record for staff #2 did not include documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering. 2) The record for staff #5 only included documentation of one of the two required references as to character and reputation as well as competency were checked before employment or volunteering.

Plan of Correction: Effective 12/16/15, management will ensure potential new employee has two complete references prior to extending an offer of employment. DM will require to see reference checks prior to approving job hires to ensure compliance.

Standard #: 22VAC40-185-280-B
Description: Based on observation, the licensee did not ensure hazardous substances such as cleaning materials, insecticides, and pesticides were kept in a locked place using a safe locking method that prevents access by children. Evidence: During the inspection on December 10, 2015 the following hazardous chemicals were observed in unlocked places and were labeled "keep out of reach of children" and at least one of the following "flammable", "hazardous" and "caution". 1) In the Jr. Kindergarten classroom there were 6 containers of disinfectant and cleaner in a unlocked closet. 2) In the Pre-K -1 classroom there was 1 container of hand sanitizer. 3) In the Infant 2 classroom there was 1 container of hand sanitizer sitting on the shelf.

Plan of Correction: On or before 12/31/15 Management will retrain each classroom on the locking of hazardous substances to include hand sanitizer. These items will be kept out of reach of children and kept in a locked location in each classroom when not in use by staff. Management will check daily for compliance.

Standard #: 22VAC40-185-350-F
Description: Based on observation, staff interviews and a record review, the licensee did not ensure there was documentation of parent's written permission and a written assessment by the program director and program leader, when the center chooses to assign a child to a different age group if such age group is more appropriate for the child's developmental level and the staff-to-children ratio shall be for the established age group. Evidence: During the inspection on December 10, 2015, 3 children were observed in a classrooms and all the documentation required was not available for review during the inspection. 1) The records for child #1 and child #2 did not include documentation of written assessment from center staff but did include parent's written permission. 2) The record for child #3 did not include parent's written permission but did include the written assessment from center staff.

Plan of Correction: Effective 12/16/15, prior to transitioning a child to a different age group management' will ensure there is a signed transition letter that includes the parent's signature, the ratio of the new classroom, program leaders signature and directors signature. We will attach this transition letter to an assessment/observation document to indicate that the child is ready for the new program at the new ratio. DM will review quarterly for compliance.

Standard #: 22VAC40-185-550-M
Description: Based on staff interviews and a review of written documentation, the licensee did not ensure the center maintained a written record of children's serious and minor injuries with a required information. Evidence: During the inspection on December 10, 2015, 15 injury reports were reviewed and 9 did not include the date, time and how the parent was notified of the injury.

Plan of Correction: Effective 12/16/15, prior to filing, administration will check for incident report completion to include date, time and how the parent was notified of the injury. DM will review quarterly for compliance.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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