Just Kids Child Development Center
120 Shavers-Johnson Street
Danville, VA 24540
Current Inspector: Rebecca Forestier (540) 309-2835
Inspection Date: April 14, 2016
Complaint Related: No
- Areas Reviewed:
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)
An unannounced monitoring inspection was completed on 4/14/16. There were 30 children present with five staff directly supervising and the director present in addition. Five children's records (three new) and three staff records (one newly hired staff only) were reviewed. The inspector arrived at the center at 11:30 am and departed at 6:30 pm. The children were observed finishing lunch, during nap, during afternoon snack, during outside time, and during departures. There was discussion with the director about the following: long term staff not following center procedures and non-compliances observed by supervisory staff, documentation of information for fire drills (time of evacuation, time of the drill, number of children, etc), the number of violations that were not corrected from the last inspection but can not be marked repeat because this is a new licensure period
Standard #: 22VAC40-185-130-A Description: Based on record review, the center failed to ensure that one of three newly enrolled children had documentation of immunizations prior to the child attending. Evidence: 1. Child #4 did not have documentation of immunizations in the child's record. Child #4 first date of attendance was 4/4/16. Plan of Correction: The director called the parent during the inspection to have her fax the record to the center. In the future, the director will make sure all health information is obtained prior to entrance.
Standard #: 22VAC40-185-140-B Description: Based on record review, the center failed to ensure that one of three newly enrolled children had a physical examination within the time period prescribed. Evidence: 1. Child #2 who was two years old at the time of enrollment on 6/3/15. The physical examination is required to be completed within the last year. The date of the physical examination that was done by the physician was 9/17/13 (when the child was six months old). Plan of Correction: The director will ask the parent to submit a more recent physical. For future, the director or administrator will check physicals to ensure they have been done within the time frame required.
Standard #: 22VAC40-185-40-K Description: Based on review of policies and procedures, the center failed to ensure that the written playground safety procedures contained all required components. Evidence: 1. The playground safety plan for the center did not include methods for maintenance of the resilient surfacing. Plan of Correction: The director will add this to the current plan. The plan will be reviewed annually to ensure all components are met.
Standard #: 22VAC40-185-60-A Description: Based on record review, the center failed to ensure that three of five children's records contained complete information in the child's record that is required by the Standards. Evidence: 1. The record of child #1 was missing the physician's phone number and documentation of previous child care. The parent had indicated on the forms that the child had attended pervious child care but did not document the details of where attended. 2. The record of child #4 was missing the physician's information (name and phone number required). 3. The record of child #5 was missing the father's work information. The child registration form indicated that the father did work but no place of employment of work phone number was documented in the child's record. Plan of Correction: The director will get all information from the parents and document the information in the childrens' files. The director will check the children's files more thoroughly at enrollment to ensure all information is completely documented.
Standard #: 22VAC40-185-70-A Description: Based on record review, the center failed to ensure that one of one staff record contained complete documentation of required information. Evidence: 1. The record of staff #1 hired 1/6/16 did not have documentation of the staff person's job position. There was no documentation of two references prior to hire. Plan of Correction: The staff person's job position was documented during the inspection. The director stated that she had called the references but failed to document this. Documentation was made of the results of the calls during the inspection. In the future, documentation of all required information will be made when the staff record and the director are in the administrative office.
Standard #: 22VAC40-185-80-A Description: Based on interviews, record review, and observation, the center failed to ensure that there was a written record of attendance of the children each day. Evidence: 1. The attendance records (books, sheets) for three classes were observed. The class of two/three year old class did not have a written attendance for the date of the inspection as of 12:30 pm. According to the staff person and according to observation of the attendance book, no written attendance had been taken for this class since April 7, 2016. 2. The sheet of attendance for the three and four year old class was observed. The attendance had seven children's names written on the sheet when observed at 12:30 pm. According to the staff person, there were actually nine children present in this class today since the morning. 3. There were 30 children counted to be present at 12:30 pm. The three attendance records were observed, which is all of the classrooms for all the children in care, showed 13 children present for the date of the inspection. Plan of Correction: The director will have each teacher submit their attendance daily to her in order to confirm the accurate written attendance with the electronic records of check-in. The director or person left in charge of the center will be in charge of monitoring this daily.
Standard #: 22VAC40-185-90--A Description: Based on record review, five of five children's records did not contain a written agreement between the parent and the center to include all required components in each child's record by the first day of the child's attendance. Evidence: 1. The record of children #1,2,3,4,5 did not include a statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately. The children's first dates of attendance were as follows, respectively: 4/12/16, 6/3/15, 6/2/15, 4/4/16, 3/8/16. 2. The record of child #2 whose first date of attendance was 6/3/15 did not include an authorization for emergency medical care should an emergency occur when the parent cannot be located immediately unless the parent states in writing an objection to the provision of such care on religious or other grounds. Plan of Correction: The director will send an email to all parents with the corrected communicable disease agreement and require an electronic signature when returned. This will be placed in each child's file. The director will have the parent of child #2 sign the "ambulatory agreement" that was not signed on the center's form. For future, the director will change the form in the electronic enrollment pack. The front desk operator will check to ensure that all required agreements are signed prior to enrollment.
Standard #: 22VAC40-185-240-B Description: Based on review of policies and procedures, the center failed to ensure that staff were provided in writing all of the required policies and procedures. Evidence: 1. The center's policies and procedures were reviewed with the director/owner. The following procedures required to be given in writing to staff were not available: procedures for identifying where attending children are at all times, procedures for action in case of ill or injured children, and medical emergencies. Plan of Correction: The director will develop the written policies/procedures and add them to the staff handbook.
Standard #: 22VAC40-185-500-A Description: Based on observation, the center failed to ensure that staff washed their hands as required. Evidence: 1.A staff person was observed sanitizing a table by cleaning it with a bleach/water solution and then using a spray disinfectant to spray on a table. The staff person went directly to placing napkins on the table and then serving the school-age children a snack. The staff person put a food service glove on the hand used to serve the loose trail mix and also served milk to the children. The staff person did not wash her hands prior to serving the food to the children. The staff person cleaned a second table several minutes later and then served other children food. Plan of Correction: The director explained the proper procedures to the staff person during the inspection. For future, the staff will wash their hands when the children do for snack. One staff person will be assigned to clean tables only.
Standard #: 22VAC40-185-550-B Description: Based on review of policies and procedures, the center failed to ensure that the emergency preparedness plan contained all of the require procedural components that are required by the Standards. Evidence: 1. The center's emergency plan did not include procedural components for the following: sounding of alarms, ensuring complete evacuation of the building, ensuring facility containment, staff training requirement, drill frequency, plan review and update. Plan of Correction: The director will complete the plan.
Standard #: 22VAC40-185-550-D Description: Based on record review, the center failed to ensure that there was documentation to show that a monthly emergency evacuation (fire) drill was practiced monthly. Evidence: 1. There was no documentation of a fire drill completed in January 2016. Plan of Correction: The director stated that one was completed but not documented. The director will ensure documentation is made when the drill is done.
Standard #: 22VAC40-185-550-M Description: Based on review of the center's injury/incident forms for March and April 2016, the center failed to ensure that four of four reports reviewed contained completed information that is required to be documented. Evidence: 1. Three reports for three different children dated 3/31/16 did not have the time that the parent was notified of the injury. 2. One injury report dated 4/12/16 did not have the time that the parent was notified of the injury. Plan of Correction: The staff will be informed to document the time that parents sign the injury form. The director will change the form to add a space for the time that the parent signs.
Standard #: 22VAC40-185-560-F Description: Based on observation, the center failed to ensure that center provided meals and snacks met the requirements of the most recent, age-appropriate nutritional requirements of a recognized authority such as the Child and Adult Care Food Program of the United States Department of Agriculture (USDA). Evidence: 1. Four toddler and one preschool child were observed being served cheez-its, graham crackers, and water for afternoon snack. USDA requires two different components to be served for a snack. Cheez-its and graham crackers are the same (bread) component. The menu that was posted listed cheez-its and juice as the snack to be served and was changed to reflect a substitution of trail mix and milk. Plan of Correction: The staff will be reminded to follow the menu at all times and ensure two different components are served for snacks.
Standard #: 22VAC40-80-120-E-2 Description: Based on observation, the center failed to ensure that the findings from the most recent inspection of the facility were posted. Evidence: 1. The violation notice (which is the document of the findings of the most recent inspection) from the July 27, 2015 inspection was posted. The last inspection was November 23, 2015 and there was a violation notice issued to the facility on that date. Plan of Correction: The director will post today's violation notice and ensure that the most recent is posted at all times in the future. The director will make a copy of the violation notice if taken down to use as a working copy for corrections.
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