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Childtime Children's Center - Kiln Creek
101 Kiln Creek Parkway
Yorktown, VA 23693
(757) 875-9693

Current Inspector: Michele Patchett (757) 439-6816

Inspection Date: May 16, 2016

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced monitoring inspection was conducted on May 16, 2016. At the time of entrance there were 111 children and 11 staff members present with children. Additional staff were on site. The sample size consisted of 5 children's records and 11 staff records. Seven medications were reviewed as a part of the inspection. Children were observed playing outside, eating snack and during their rest period. Previous violations were reviewed. The inspection began at approximately 12:45 p.m. and ended at approximately 5:25 p.m.. Areas of non-compliance are identified on the violation notice. The results of the inspection and violations cited were reviewed and verified with the center director during the exit interview. Please complete the columns for description of action to be taken and date to be corrected for each violation cited on the violation notice, and then return it to the licensing office within 10 calendar days of receipt. If you have any questions, contact your licensing inspector at (757) 404-0568.

Violations:
Standard #: 22VAC40-185-70-A
Description: Based on documentation review and staff interviews, the licensee did not ensure the staff records included all required items and were kept for each staff person. Evidence: During the inspection on May 16, 2016, the following records were determined to be incomplete as they only included one of the two required references. The records for staff #7, staff #8, staff #12 and staff #13 only included documentation of one of the two required references.

Plan of Correction: Records for staff #7, #12, #13 have been corrected. Record for staff #8 will be corrected no later than 5/27/16. Management staff responsible for staff files will be retrained on or before 6/5/16 and DM will re-audit files quarterly to ensure compliance.

Standard #: 22VAC40-185-270-A
Description: Based on observation, the licensee did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood; chipped or peeling paint; visible cracks, bending or warping, rusting or breakage of any equipment; head entrapment hazards; and protruding nails, bolts or other components that could entangle clothing or snag skin. Evidence: During the inspection on May 16, 2016, the following areas were observed and determined to poses a risk to the children in care; 1) On the toddler playground close to the fence there was a black plastic pipe protruding from a hole in the ground and is a tripping hazard. Center staff indicated it was a part of the underground sprinkler system. 2) On the toddler playground near the shaded cover there was a white plastic pipe approximately 5 inches in diameter protruding from the ground and is a tripping hazard. 3) On the toddler playground under the shaded area covered area there were two large holes in the ground. The largest hole is approximately 15 1/2 inches long and 10 inches wide. The holes were covered with plastic/carpet floor mats and a center staff member indicated it was because the children were digging in the holes. These holes are a tripping hazard. 4) On the schoolage playground there is a large plastic composite piece with a window on the top level of the composite piece and the plastic window is cracked approximately 8 1/2 inches long. 5) There were 18 outside metal window frames and or window screens that were observed to be in an unsafe condition. These windows face the outdoor playground areas. The screens have been removed from the metal frames or are partially coming out of the frame and the sharp metal edges of the frames are exposed. There are 3 screens outside the Pre- K 1 room that are ripped. 6) A vinyl covered chair and sofa were observed in the Pre-K 1 and there were rips and holes in both pieces of furniture and the foam was exposed.

Plan of Correction: We are working in compliance with our facilities to ensure that all exposed pipes and holes are being addressed on or before June 10, 2016. We are also working to replace the playground pieces on both playgrounds, including the installation of new resilient surfacing, and new window screens, on or before June 30, 2016. During this time, the bubble piece has been covered with a resilient surfacing to avoid finger entrapment. The chair and sofa have both been removed from the Pre-K classroom as of 6/17/16. Center management will ensure that the Safety Captain is retrained on playground safety checklist compliance and that staff are communicating equipment issues with the Safety Captain daily. Management is responsible for reviewing all Safety Checklists completed by the Safety Captain weekly

Standard #: 22VAC40-185-280-B
Description: Based on observation, the licensee did not ensure that hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: During the inspection on May 16, 2016, a container of disinfectant and cleaner was observed in an unlocked storage closet in the infant 2 classroom.

Plan of Correction: Closet door will remain locked at all times. Infant staff will be retrained on proper safety procedures regarding the storing of hazardous substances no later than 6/1/16. Center Management will observe daily for compliance.

Standard #: 22VAC40-185-330-B
Description: Based on observation and staff interviews, the licensee did not ensure that where playground equipment is provided, resilient surfacing complied with the minimum safety standards. Surfacing shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Evidence: During the inspection on May 23, 2016, the resilient surfacing, (black, rubber poured-in-place squares ) on the toddler playground was inspected and it was determined that it no longer meets the requirements for appropriate surfacing. The squares are separating from one another. The gaps between some of the squares measure up to 3/4 of an inch wide, thus making them unacceptable as a unitary resilient surfacing.

Plan of Correction: We are working in conjunction with our facilities department to have all resilient surfacing replaced on or before 6/30/16. School Safety Captain will conduct daily playground safety checklists and submit to the school manager to ensure compliance once completed.

Standard #: 22VAC40-185-450-E
Description: Based on observation, the licensee did not ensure that mattresses when used were covered with a waterproof material which can be cleaned and sanitized. Evidence: During the inspection on May 16, 2016, three cribs were observed transporting three infants in each cribs from the outside play area to inside the classroom. These cribs are assigned to individual children for use. After the infants were removed from the cribs center staff members were observed spraying the cribs with a disinfectant and then immediately wiping it down. The cribs had not been cleaned or sanitized as required. ""Cleaned" means treated in such a way to reduce the amount of filth through the use of water with soap or detergent or the use of an abrasive cleaner on inanimate surfaces. "Sanitized" means treated in such a way to remove bacteria and viruses from inanimate surfaces through using a disinfectant solution. The surface of item is sprayed or dipped into the disinfectant solution and allowed to air dry after use of the disinfectant solution.

Plan of Correction: Fire cribs will be properly cleaned and sanitized after use for transportation to and from the playground for outdoor play. All infant staff will be retrained no later than 6/1/16 on proper cleaning and sanitation procedures for cribs. Center Management will observe daily for compliance.

Standard #: 22VAC40-185-560-F
Description: Based on observation and staff interview, the licensee did not ensure that when a center chooses to provide meals or snacks, the center must follow the most recent, age-appropriate nutritional requirements of a recognized authority such as the Child and Adult Care Food Program of the United States Department of Agriculture (USDA). Evidence: During the inspection on May 16, 2016, the required serving size to meet the USDA guideline for milk was not followed in the two's room during snack. One of the cups of milk served was observed and measured at 1/4 cup and the required serving is 1/2 cup.

Plan of Correction: All meals will be served with proper measuring tools (i.e. spoodles and measuring cups) for teachers to assist students in family style dining while ensuring proper serving sizes. Nutrition training with take place for all staff, including our cook, on 6/1/16. School Management will observe daily for compliance.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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