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Caterpillar Clubhouse # 1
664 Village Highway
Rustburg, VA 24588
(434) 332-6078

Current Inspector: Victoria E Dawson (540) 309-2674

Inspection Date: July 29, 2016

Complaint Related: No

Areas Reviewed:
22VAC40-191 Background Checks (22VAC40-191)

An unannounced monitoring inspection was completed on 7/29/16. There were 37 children present in six groupings from three months through 10 years with six staff directly supervising and the director present in addition to the supervising staff. Five children's records and three staff records were reviewed. The inspector arrived at the center at 9:30 am and departed at 3:00 pm. The children were observed during outside play times, during movie time, during lunch, and during nap. There was discussion with the director about the following: child #3 first date of attendance, child #3 mom work, child #3 needing a physical exam within 30 days of enrollment, child #5 needing an update of immunizations, ensuring references for staff have the firm documented, procedures for emergency evacuation and shelter-in-place for the evacuation maps, lunch time frame, upcoming inspections (fire-August, health-October), having a program leader regularly present in all groupings.

Standard #: 22VAC40-185-70-A
Description: Based on record review, the center failed to ensure that two of three staff records contained complete information that is required by the Standards. Evidence: 1. The record of staff #1 was missing the staff person's verification of education and experience required by the job position. The staff person was a program lead. 2. The record of staff #3 was missing documentation of the job position.

Plan of Correction: The director documented the job position of staff #3 during the inspection. The director will make sure that all staff in the future have documentation of education and experience for staff in their job position.

Standard #: 22VAC40-185-330-C
Description: Based on observation, the center failed to ensure that ground supports on playground areas were covered to protect children from injury. Evidence: 1. There were two metal rails approximately 2x2 in size and approximately six feet long with open ends. The rails were used as ground supports for two stationery "trucks" on the playground. The rails stuck out from the back approximately two inches and stuck out approximately one inch in the front. The rails were not covered and presented a trip/fall hazard for children playing on the playground.

Plan of Correction: During the inspection, the staff person of the children playing near one of the pieces of equipment was informed. The staff person immediately raked some mulch over the ground supports for a temporary "cover" of the ground supports. The director will have additional mulch added to cover the ground supports adequately and monitor that they stay covered.

Standard #: 22VAC40-185-430-C
Description: Based on observation, the center failed to ensure that S-hooks used on playground equipment (swings) were closed tightly to an opening no more than the thickness of a penny. Evidence: 1.Twelve S-hooks were observed on six playground swings. Eight of the 12 were open approximately 1/4 inch. The other four were open less than 1/4 inch but more than the thickness of a penny.

Plan of Correction: The director called the center's maintenance staff person during the inspection to have the S-hooks closed or replaced. The director will check the S-hooks regularly to ensure they remain tightly closed.

Standard #: 22VAC40-185-550-F
Description: Based on observation, the center failed to ensure that 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center was posted in a visible place at each telephone. Evidence: 1. The emergency numbers required were not posted at the phones in two classrooms and at the baby house (separate building) phone.

Plan of Correction: This was corrected during the inspection. The director posted the phone numbers on each handset of each phone in the center. The director will remind staff to check the phones to ensure the numbers stay on the handsets. The director will monitor this periodically.

Standard #: 22VAC40-185-560-M
Description: Based on observation, the center failed to ensure that staff sat with the children during meal times. Evidence: 1. The lunch meal was observed. Thirty one children and four staff were observed during the time between 11:35-11:45; the time when the children were eating lunch. No staff were observed to sit with the children during the meal time.

Plan of Correction: The director will remind staff and monitor that they are sitting with the children during meal times.

Standard #: 22VAC40-191-70-E
Description: Based on observation, the center failed to ensure that background checks were kept in locked files. Evidence: 1. One staff file was observed on top of the director's desk in a paper tray and was unlocked. The staff person's completed Criminal Record Check by the VA State Police, the staff person's Sworn Statement, and a copy of the DSS search of the central registry check that was sent to DSS were in the staff person's file.

Plan of Correction: The director corrected this during the inspection. The director will make sure all staff files remain locked at all times.


A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.