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Minnieland Academy at Occoquan #12
1511 Old Bridge Road
Woodbridge, VA 22192
(703) 491-5035

Current Inspector: Cathy E. Aylor (540) 222-6352

Inspection Date: May 9, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
** Please be advised that information regarding requirements for fingerprinting will be disseminated over email soon. ** Please treat for ants that are beginning to show up in the twos classroom on the lower level. Lead teacher requirements - please document separately and let me know if you have any questions.

Comments:
An unannounced renewal inspection was conducted with center director and assistant director. There were 50 children, ranging in age from 5 months to five years old, present with 7 staff actively supervising. The children were engaged in a variety of activities including lunch, rest, and playing in age appropriate activities. Lunch served today: beef lasagna, green beans, fruit, and milk. The center is gearing up for summer camp. Four emergency medications for three children were reviewed - please have parents and physicians complete the medication authorization form. The last health inspection was conducted 6/3/2016. The last fire inspection was conducted 5/3/2016 - please call to schedule an inspection. Time of today's inspection: 11:00 a.m. to 2:00 p.m. Please call me if you have any questions 540-219-4122 or e-mail tara.barton@dss.virginia.gov.

Violations:
Standard #: 22VAC40-185-160-A
Description: Based on review of three staff files, the facility failed to have documentation of a tuberculosis test or screening for each staff within 21 days of employment. Evidence: Staff B (date of hire 3/21/2017) did not have documentation of a tuberculosis test or screening.

Plan of Correction: Staff immediately removed from facility. Negative TB test results received on 5/15/2017.

Standard #: 22VAC40-185-70-A
Description: Based on review of three new staff files, the facility failed to have all required information in each file. Evidence: two eferences for Staff B and one reference for Staff C did not did not have the signature of the person who called to obtain the phone reference.

Plan of Correction: Corrected during inspection - signatures documented on both reference forms.

Standard #: 22VAC40-185-260-A
Description: Based on review of inspections, the facility failed to have a current fire inspection. Evidence: the last fire inspection by the fire marshal was conducted 5/3/2016.

Plan of Correction: Fire Marshall called and fire inspection scheduled for 5/15/2017. Documentation will be submitted via email upon completion.

Standard #: 22VAC40-185-270-A
Description: Based on observation, the facility failed to maintain all areas in a clean condition. Evidence: there was visible trash and used water cups on the younger children playground.

Plan of Correction: .Corrected during inspection. Trash can placed outside on the playground.

Standard #: 22VAC40-185-340-A
Description: Based on observation, the facility failed to ensure the guidance of children when supervising. Evidence: the transition between lunch and rest time in the JK (fours) classroom was disorderly. The children did not have clear direction as to what to do: two children were wresting under a chair, another child was bitten, and one child was standing while drinking his milk. Another child was very upset and wasn't provided comfort until the director stepped in and calmed him down.

Plan of Correction: JK teachers will attend the following trainings by the following dates:
Family Style Dining - June 15, 2017
Positive Guidance - June 15, 2017
Classroom Management - June 15, 2017
Transitions - June 15, 2017

Standard #: 22VAC40-185-450-A
Description: Based on observation, the facility failed to have a top and bottom cover for each child during rest period. Evidence: three children in the fours classroom did not have a bottom cover in addition to the top blanket.

Plan of Correction: AA reminder email was sent to parents by the JK teacher and Constant Contact was sent to all parents on 5/12/17.

Standard #: 22VAC40-185-510-A
Description: Based on review of four emergency medications for three children, the facility did not have all of the requirements for medication. Evidence: the facility had an "Individualized Health Care Plan for a Child with Special Health Care Needs" signed by the parent and the physician for each child, but there was no written authorization for the facility to administer medication for any of the four medications. The dosage for Child A's benadryl was not documented.

Plan of Correction: Medication administration authorization form given to parents on 5/12/17 and requested no later than 5/17/17. No medication will be administered unless the documentation is provided.

Standard #: 22VAC40-185-560-M
Description: Based on observation, the facility failed to have staff sit with children during meal times. Evidence: in the fours classroom, four children were finishing lunch while the teachers prepared cots for rest time. One child was finishing lunch at a table alone. The staff were not sitting with children until lunch was over.

Plan of Correction: Management is doing daily classroom observations during lunch to ensure family style dining is occurring in all classrooms and documenting their observations.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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