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Montessori School of Charlottesville
631 Cutler Lane
Charlottesville, VA 22901
(434) 295-9055

Current Inspector: Beth Orebaugh (540) 847-9173

Inspection Date: Nov. 20, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
63.2 General Provisions.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced renewal inspection was conducted on November 20, 2017, between the hours of approximately 10:05 a.m. and 1:30 p.m. Fifty-two (52) children were enrolled and forty-seven (47) children were in the care of six staff members during the on site inspection. One additional staff member was present, and assisted as needed. Five children's records and six staff records were reviewed and/or updated. One child's medications and authorization form were reviewed/observed. Safety equipment, posted information and available documents were observed/reviewed. Snack was provided by the program (grapes, tortilla chips and hummus) and lunches were provided by the children's parents. The facility was observed to be clean and supplied with a variety of age/stage program specific learning and play materials. Program observation was completed. Activities observed on this date included: outdoor play; handwashing and restroom procedures; lunch; naptime; and pick-up/departure of children. Staff/child interactions, behavior guidance and daily routines/transitions were observed. Staff/child interactions were observed to be positive, supportive and encouraging of children's emerging independence. Exceptions to compliance were noted on the accompanying violation notice. Thank you for your time and assistance during this renewal inspection. Please contact me if you have concerns regarding this inspection, the licensing standards and/or if I may be of assistance to you (540) 430-9262.

Violations:
Standard #: 22VAC40-185-160-C
Description: Based on review and/or update of six staff records and discussion with staff on November 20, 2017, the program failed to obtain a follow-up TB screening/exam at least two years from the date of the first initial screening or testing for two staff members. Evidence: 1. Update of staff #5's record, on this date, established that an updated TB exam/screening had not been obtained at least every two years from the date of the first initial screening or testing. The date of the previous TB exam/screening was 9/01/2015 and and the date of the recent screening/testing was 11/13/2017. 2. Update of staff #6's record, on this date, established that an updated TB exam/screening had not been obtained at least every two years from the date of the first initial screening or testing. The date of the previous TB exam/screening was 11/02/2015 and an updated screening/testing had not been obtained. 2. Staff #4 confirmed the dates of the staff members' last TB exams/screenings and the late or lack of an updated exam/screening.

Plan of Correction: Staff #6 will be completed and filed.

Standard #: 22VAC40-185-70-A
Description: Based on review and/or update of six staff records and discussion with staff on November 20, 2017, the program failed to ensure all staff records included documentation of two or more reference checks and/or documentation of orientation training. Evidence: 1. Review of staff #2's record, on this date, revealed that documentation of only one reference check was on file and documentation of orientation training was not on file. 2. Review of staff #3's record, on this date, revealed that documentation of two or more reference checks was not on file and documentation of orientation training was not on file. 3. Review of staff #4's record, on this date, revealed that documentation of orientation training was not on file. 4. Staff #4 verified the lack of reference check documentation and/or documentation of orientation training in the staff records.

Plan of Correction: References were completed prior to hire - documentation will be provided. Orientation was completed and will be documented.

Standard #: 22VAC40-185-510-J
Description: Based on observation of one child's prescription medication and discussion with staff on November 20, 2017, the program failed to keep the medication in a locked place using a safe locking method that prevented access by children. Evidence: 1. Observation of child F's medication, on this date, determined that the medication was stored in a high unlocked cabinet in the office. 2. Staff #4 confirmed the location of the medication. The medication was immediately moved to a locked cabinet in the office.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-550-D
Description: Based on review of the classroom evacuation drill/shelter-in-place drill records and discussion with staff on November 20, 2017, the program failed to implement monthly practice evacuation drills. Evidence: 1. The classroom log for classroom #1 could not be located. Staff #7 stated that practice evacuation drills had not been conducted in August, September or October 2017. 2. The classroom log for classsroom #2 indicated that the last practice evacuation drill was conducted on 10/31/2017. Staff #1 stated that practice evacuation drills had not been conducted in August or September 2017. 3. The classroom log for classroom #3 was blank for the current school year. Staff #3 stated that practice evacuation drills had not been conducted in August, September or October 2017.

Plan of Correction: All staff will be reminded of importance of monthly fire drills and one done in each class in November.

Standard #: 63.2-1720.1-B-3
Description: Based on review and/or update of six staff records and discussion with staff on November 20, 2017, the program failed to obtain the results of a search of a child abuse and neglect registry or equivalent registry maintained by another state in which one staff member had resided in the preceding five years.

Evidence:
1. Review of staff #4's record and discussion with the staff member, on this date, determined that the staff member lived out of state within the past five years. A search of the child abuse and neglect registry or equivalent registry maintained by the state in which the staff member had resided had not been requested.
2. Staff #4 confirmed that a search of the child abuse and neglect registry or equivalent registry for the previous state of residence had not been requested.

Plan of Correction: Admin was not aware of this requirement - will need assistance finding correct form, which will be mailed asap.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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