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Jubilee Family Development Center
1512 Florida Avenue
Lynchburg, VA 24501
(434) 845-0433

Current Inspector: Monique Anderson (540) 309-2397

Inspection Date: Jan. 22, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Licensure and Registration Procedures
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced renewal inspection was made on 1/22/18. There were 39 children present with five staff directly supervising, several volunteers, the program administrator, and the program director present. Five children's records and five staff records were reviewed. No medications were at the center. The inspector arrived at the center at 2:00 pm and departed at 6:30 pm. The inspection was completed on 1/24/18 and emailed to the provider on that date. The children were observed during arrival, during snack, during homework time, during gym time, and during departures. There was discussion with the program director about the following: timing for reference checks for staff, volunteers with children (supervision).

Violations:
Standard #: 22VAC40-185-40-J
Description: Based on interview with the program director, the center failed to ensure that there was an injury prevention procedures that were updated at least annually. Evidence: 1. According to the program director, the center has procedures for safety with the children. This is not a formal written procedure plan that is reviewed annually.

Plan of Correction: The program director will develop the procedures to be reviewed with all other policies and procedures annually.

Standard #: 22VAC40-185-240-B
Description: Based on review of policies and procedures, the center failed to ensure that staff were provided in writing the required policies and procedures. Evidence: 1. The following required policies and procedures were not found in writing for staff: procedures for supervising a child after scheduled activities/field trips have begun, procedures to verify where attending children are at all times, procedures for an injured child.

Plan of Correction: The program director will add these to the policies and procedures handbook.

Standard #: 22VAC40-185-340-F
Description: Based on observation, the center failed to ensure that children under 10 years of age were within actual sight and sound supervision of staff. Evidence: 1. There were three children under ten years of age observed at the vending machine. The children were not supervised for a brief period of time (less than one minute) when there was no staff present in the entrance area where the vending machines are located. 2. There were several children under 10 years of age observed at various times throughout the inspection when the children were not within sight and sound of staff. The children were observed in the hallway from the front desk to the bathrooms.

Plan of Correction: The program director will remind all staff and interns of the requirements for sight and sound supervision of the children.

Standard #: 22VAC40-185-340-I
Description: Based on observation, the center failed to ensure that children were greeted by staff upon assuming responsibility from the public school/arrival at the center. Evidence: 1. There were approximately six elementary children who were observed by the inspector running through the parking lot to the center. The children were not greeted or supervised upon release from the public school bus. A staff person was inside the center to greet the children once they had arrived into the center.

Plan of Correction: The program director will talk with staff about supervision of the children from the school bus drop off.

Standard #: 22VAC40-185-420-A
Description: Based on review of the parent handbook, the center failed to ensure that the required policies and procedures were given to the parents in writing prior to the child's attendance. Evidence: 1. The current parent handbook was reviewed. The handbook was missing the required policies/procedures: the center's philosophy and religious affiliation, if any, policy for arrival and departure of children, procedure to verify that only people authorized by the parent pick up the child, procedures when a child is not picked up for emergency reasons including but not limited to inclement weather, transportation of children for field trips.

Plan of Correction: The program director will add the policies/procedures to the current policies and procedures handbook.

Standard #: 22VAC40-185-500-A
Description: Based on observation, the center failed to ensure that hand washing of children was practiced as required. Evidence: 1. Several children were observed eating snack and going to homework time after snack without washing their hands or using disposable wipes after eating.

Plan of Correction: The program director will remind staff to supervise the snack time and remind children to wash hands after eating snack.

Standard #: 22VAC40-185-550-D
Description: Based on record review and interview, the center failed to ensure that two shelter-in-place drills were practiced each year. Evidence: 1. The emergency drill log book was reviewed. There was documentation of one shelter-in-place (tornado, etc) drill practiced in 2016 and one practiced in 2017. The program director verified this documentation was correct.

Plan of Correction: The program director will ensure that two shelter-in-place drills are practiced each year.

Standard #: 63.2-1720.1-B-3
Description: Based on record review and interview, the center failed to ensure that the results of a search of the central registry maintained pursuant to ? 63.2-1515 and any child abuse and neglect registry or equivalent registry maintained by any other state in which the individual has resided in the preceding five years for any founded complaint of child abuse or neglect against him or her was obtained for staff who had resided in another state. Evidence: 1. Staff #2 and staff #3 had resided in another state (each staff had resided in one different state than Virginia) within the past five years based on their disclosure on the Sworn Statement or Affirmation forms dated 7/17/17 for both staff. The program director verified that a central registry check had not been requested from the states where the staff had resided.

Plan of Correction: The program director will request a check from the states for the staff.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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